Finance Assistant

• Reports To: Managing Director
• Location: Hybrid (4 days in-office in Ramsgate, 1 day remote)*
• Salary: £24,000 + EO profit share**

They are seeking a Purchasing & Finance Administrator to provide essential support to our purchasing and finance departments. You’ll manage customer procurement, support financial operations, maintain records, and ensure compliance, playing a pivotal role in the smooth running of our financial processes.

• Quotation Generation: Create accurate client quotations for items like laptops and hard drives.
• Order Processing: Handle customer orders, coordinate fulfilment, track shipments, and manage modifications or cancellations.
• Procurement: Maintain purchase orders, inventory levels, and develop cost-saving sourcing strategies.
• Stock Room Management: Conduct monthly stock takes, manage loan equipment, and oversee IT equipment disposal.
• Renewals: Support contract and license renewals and make necessary adjustments.
• Finance Support: Assist the Finance Officer with administrative tasks, record keeping, and direct debit processing.
• Financial Records: Help maintain accurate financial records and reconcile discrepancies.
• Accounts Management: Process invoices, track payments, and manage accounts receivable.
• Administrative Duties: Offer general support to the business and handle incoming calls.
• Budgeting Assistance: Aid in budget and forecast preparation.
• Communication: Maintain professional liaison with departments, vendors, and clients on financial matters.
• Financial Reporting: Generate reports as needed by management.
• Meeting Support: Attend finance meetings, assist with agenda and documentation.
• KPI Monitoring: Track and report on KPIs.
• CRM Management: Keep CRM system updated with client information.

Additional duties may be assigned as needed.

Essential: * Strong numerical and analytical abilities with keen attention to detail. * Proficient in Microsoft Office, especially Excel. * Excellent organizational and time management skills. * Effective written and verbal communication. * Independent and team collaborative work capacity. * Integrity and discretion with sensitive information.

Desirable: * Bachelor’s degree in Finance, Accounting, Business Administration, or related field. * Experience in a similar finance or accounting role. * Proficiency in accounting software, preferably Quickbooks. * Knowledge of financial regulations and compliance.

Monday to Friday, 0900 – 1700.

• Remote work 1 day a week*.
• Wellness support and Employee Assistance Programme.
• Onsite gym and parking.
• Profit Sharing**.
• Paid training and professional development.
• Cycle to work scheme.
• Quarterly team socials.
• Private healthcare*.
• Collaborative and supportive Employee-Owned company culture.

*Subject to completion of a 6-month probationary period. **Performance bonus and EO profit share are enabled post-probation, with bonuses paid quarterly and profit share annually.