Facilities coordinator

Facilities Coordinator

London Mayfair

£35,000

Are you a highly organised and customer-focused individual? Do you thrive in a fast-paced environment where no two days are the same? If so, we have a fantastic opportunity for you to join our client's team as a Facilities Coordinator.

Our client, an international company based in the vibrant Mayfair area, is seeking a Facilities Coordinator to provide key administrative support and deliver exceptional customer service. As the first point of contact at the reception desk, you'll play a vital role in ensuring smooth operations and creating a positive experience for visitors and staff alike.

Key Responsibilities:

• Manage front desk and reception duties with a warm and friendly approach
• Assist client representatives with general administrative support
• Coordinate meetings and appointments by managing staff diaries and calendars
• Draught letters, correspondence, and reports
• Arrange travel arrangements for selected staff members
• Handle call transfers and provide excellent customer service at the front of house
• Book and notify hosts of visitor arrivals
• Order stocks, supplies, and catering hospitality as needed
• Raise and follow up on work orders with vendors
• Process vendor invoices and ensure compliance with corporate procedures
• Access corporate IT systems and update details as required
• Maintain a high level of customer satisfaction by consistently meeting quality standards

What we're looking for:

• Experience in a front desk and administrative role
• Strong customer service experience, always exceeding customer needs
• Excellent computer literacy, problem-solving, and stakeholder management skills
• Effective prioritisation and workload management
• Self-motivated, proactive, and able to work independently or as part of a team
• Calm under pressure and reliable with timekeeping and attendance

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.