Exhibition and Sponsorship Manager

Working for a European charity who specialise in the medical industry, you will join an innovate and highly regarded group of professionals who are experts in their field.

You will be responsible for the planning, co-ordination, and execution of international exhibitions and large-scale events. Reporting to the Events Director and working within the Events team, the position requires applicants to possess excellent organisational and project management skills and a keen eye for detail in order to drive impactful and memorable experiences for both industry partners and delegates attending events.

The role will be offered on a hybrid basis with 2 office-based days in the Windsor office and 3 remote working days.

Salary £40,000 per annum, 28 days holiday plus bank holidays, private healthcare, employee discount schemes, training and development.

Duties:

• Develop comprehensive strategies to showcase the exhibition and sponsorship opportunities in alignment with objectives and strategic goals.
• Lead the end-to-end project management of the Annual Meeting Exhibition, and other exhibitions as needed, including budgeting, timeline management, supplier selection and management (both and online floorplan designers, freight forwarders, venue suppliers etc), full logistics co- ordination, and on-site execution.
• Construct timetables, schedules, the Exhibitor Manual and all associated event information including interactive floor plans, company listings in the app, event information on the website and other materials as necessary.
• Establish positive working relationships with key stakeholders and provide ongoing communication, resolving queries prior to, during and post event.
• Collaborate cross-functionally with internal colleagues to align exhibition goals with the broader organisational objectives and ensure seamless execution.
• Manage both sales and sponsor queries in a responsive and professional manner maintaining accurate records and correspondence.
• Evaluate grant opportunities and compile agreements with industry partners.
• Work closely with the Event Director and venues to develop exhibition layouts, booths, displays, and interactive experiences that effectively communicate key messages and engage attendees.
• Develop and implement marketing strategies to promote exhibitions and sponsorship opportunities, including digital marketing campaigns, social media promotions, email marketing and collaboration with media partners to maximise attendance and visibility.
• Create engaging experiences for delegates and exhibition attendees through interactive displays, demonstrations, presentations, and networking opportunities to drive awareness and customer engagement.
• Conduct post-event analyses to measure the success of exhibitions and sponsorship opportunities against predefined KPIs, gather feedback from stakeholders, and identify areas for improvement to enhance future events.

Skills and Experience Required:

The role requires exceptional communication and organisational skills, attention to detail and a high level of professionalism. A minimum of a Bachelors level degree is also preferable (marketing, business administration, event management or a related field)

• Proven experience (preferably minimum of 3+ years) in the management of international exhibitions and large-scale events
• Strong project management skills with the ability to multitask, prioritise, and meet tight deadlines
• Excellent communication and interpersonal skills, with the ability to effectively liaise with diverse stakeholders across different cultures and geographies
• Proficiency in budget management, contract negotiation, and supplier relations
• Creative thinking and problem-solving skills to develop innovative exhibition concepts and address challenges
• Proficient in event management software and tools for project planning, tracking and reporting
• Willingness to travel internationally and work flexible hours as required
• Experience of working in events and / or with medical professionals (desirable)

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