Executive Legal Secretary

How would you like to work in the Cayman Islands and watch the sunset from the beach!

I am working with an offshore law firm whom are looking for an Executive Legal Secretary to work in the Cayman Islands within IDR (Insolvency and Dispute Resolution). The salary is US$75,000-US$80,000 and is tax free.

The candidate is required to have 5-6 years’ experience working within a medium to large size law firm together with a legal qualification is preferred.

Please see below job spec:

Overview of Role

The firm are seeking an experienced secretary and a self-starter who has the ability to work independently as well as collaboratively. The successful candidate must have the ability to assess and prioritise workloads to ensure a high level of client service can be delivered by the lawyer(s) they are supporting. They are looking for someone who thrives on challenges, is professional, team oriented, highly organised, detail oriented and have the ability to operate with the strictest of confidentiality

Duties, Responsibilities & Person Specification

Supporting other members of the secretarial team and work collaboratively with them to complete work to a high standard and meet required deadlines

Providing cover for other secretaries within the team during times of absence, as required

Creating and typing Court pleadings, legal documents and correspondence

Ensuring timely filing of Court pleadings with the Grand Court Indexing and compiling Court bundles in preparation for hearings Locating relevant legislation and precedent cases, including preparing authorities bundles for Court when necessary

Extensive involvement of Associate's billing, including analysing work in progress and accounts receivable reports, preparing and raising appropriate matters for invoicing, sending same to clients and also following up on non-payments where necessary

Filing various winding up or restoration documents with Grand Cayman's Registrar of Companies, also requesting certain certificates and information regarding Cayman-registered companies from the Registrar of Companies

Compiling company searches to ascertain where registered Arranging for documents to be apostilled/legalised where necessary

To maintain accurate records and correspondence files in relation to the Lawyer's client files To liaise with clients as appropriate and in accordance with Lawyer's instructions and firm policies.

To be familiar with, and comply with, Firm policies relevant to the purpose of the job.

To participate in special projects as and when required in relation to the Firm's and the Lawyer's practice areas.

To carry out any other duties commensurate with the purpose of the job, including the performance of duties outside normal working hours.

Education, Skills & Experience

High level of proficiency in Microsoft Office applications.

Ability to use legal precedents and billing systems

A recognised legal secretarial qualification from a recognised university or college and/or minimum of 3 - 5 years’ legal experience or an equivalent combination of education and relevant experience.

Copy and audio typing speeds of at least 60 - 70 wpm with an accuracy of 98% Work independently and as a team member

Tact and diplomacy to deal with confidential matters

Manage a complex and demanding workload and prioritise tasks and projects to meet work standards and personal performance targets

Communicate clearly and effectively, both verbally and in writing, with people at all levels of understanding. This will include high quality correspondence

Participate in continuously improving services through critically evaluating systems of work, promoting new ideas and actively developing service improvements

Work in a flexible manner and respond to changing circumstances and emergency situations Ability and willingness to occasionally work overtime when requested.