Executive Assistant

At Adaptable Recruitment we have an Excellent opportunity for an Executive Assistant to the Director of Finance to join an ever growing business in the Liverpool area

Package: up to £38,000 DOE - (9-5pm - 37.5 hours)
Holidays: 22 days + bank holidays - plus Christmas shut down
Location: Liverpool - Flexible & Hybrid working available - Parking on site

Main Responsibilities to Include:-

• Experienced, highly motivated, forward-thinking individual
• As the Executive Assistant to the Director of Finance, you will play a critical role in ensuring the smooth and efficient operation of our finance department.
• The successful candidate will provide a high level of direct support, proactively dealing with a wide range of matters, sometimes highly confidential and/or urgent, while demonstrating initiative and sound judgement.

What You Will Be Doing:-

• Planning and Organising: Manage and maintain the DoF's diary and email account; Schedule all face to face, video conference and tele conference meetings and international travel itineraries; Organise and manage the department's electronic file storage system on Sharepoint; Manage actions arising from Finance Leadership team and individual meetings.
• Committee Work: Act as Secretary to the Finance and Investment Committee; Prepare agendas and distribute committee paperwork; Produce minutes of meetings in a timely manner; Facilitate actions arising from meetings.
• Financial Administration: Processing of orders and invoices for the department; Request new supplier set up and deal with finance non-order invoices; Deal with expenses and subsistence claims; Complete bank transfers, deal with credit card reconciliations, organise department training and away days.
• Internal/External Liaison: Build and maintain effective links between staff and the DoF; Contribute to meetings, highlighting issues and making suggestions to improve service provision.

The Ideal Candidate:-

• Exceptional attention to detail and a focus on delivery, the ideal candidate will have excellent interpersonal and organisational skills
• Extensive experience working as an Executive Assistant or Personal Assistant in a large, complex organisation
• Sound working knowledge and experience of complex diary management
• Experience of administering committees: organising meetings, preparing agendas, drafting of reports, and taking minutes
• Experience of organising meetings and travel schedules
• Experience managing budgets on a day-to-day basis
• Excellent IT skills including the use of databases, Microsoft Word, Excel, PowerPoint, Outlook.

Benefits to include:-

• 30 days annual leave, plus bank holidays, plus Christmas closure days
• Generous occupational pension schemes
• Flexible, agile working
• Government backed "cycle to work" scheme.
• Affiliated, discounted staff membership to the University of Liverpool Sports Centre
• Plus, a host of additional family friendly policies