Executive Assistant

Core Duties

• Manage and maintain the Director’s diary and mailbox. Filtering emails, highlighting urgent correspondence and printing of attachments.
• Schedule meetings on behalf of the above as/when required.
• Ensure busy diary commitments, papers and travel arrangements are managed effectively, including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
• Conduct weekly meetings with the Directors to discuss upcoming engagements, invitations, and other tasks/requests.
• Co-ordinate travel and accommodation requirements for the Directors.
• Filter general information, queries, phone calls and invitations to the Managing Director by redirecting or taking forward such contact as appropriate.
• Ensuring that the Managing Director is fully prepared for all engagements.
• Keep and maintain an accurate record of papers and electronic correspondence on behalf of the Managing Director.
• Prepare correspondence on behalf of the three directors, including the drafting of general replies.
• Minute general meetings as required and complete research on behalf of the Directors.
• Assistance to Group Director when required.
• When the Managing Director is absent you will be expected to use any down-time to explore and implement improvements to the way the office is managed.
• You should also expect that on occasion, you will be required to work flexibly with the Directors and on occasion a longer than normal day. In addition, you may be contacted by the Directors out of normal office hours to deal with unexpected events.

General Duties

• Information gathering as/when required.
• Printing and filing of documents.
• Monthly timesheets and expenses for the directors.
• Ad hoc tasks which assist the running of the Land Acquisition Team.
• Monthly planning payment schedule update and circulation.

Necessary Skills

Knowledge of Property Development Businesses, Prior Office Administration Experience; Strong Attention to Detail; Ability to Work Without Supervision; Excellent Time Management Skills; Exceptional Communication and Customer Service Skills; Technical Skills Including Proficiency With Microsoft Office Programs; Strong Prioritisation and Organisational Skills; Ability to Handle Confidential Information; Strong Record Keeping Skills.

Desired Skills

Previous Experience working within the Property Development Industry.

Degree educated.

Please apply on line, or speak with Sham for further details of this career opportunity.