Executive Assistant

Your new company
A top research institution in higher education and ranked in the top 30 Universities in the UK, with two campuses and this role being on-site in the beautiful Surrey campus. Your new role
Joining a small EA & PA team in the Vice Chancellor and Principal's office, as an EA, you will provide top-tier executive and administrative support for the SLT, delivering efficient operation of the Vice Chancellor and Principal's office. This role goes beyond the operational responsibilities, and duties may vary from time to time as dictated by the changing needs of the institution. Full time on-site with the occasional work from home days.

• EA duties for one senior leadership member, including managing complex diary and inbox management.
• PA duties for another member of the leadership.
• Meetings, from arranging and setting agendas to taking minutes and actions.
• Handling documents, preparing presentations and briefs.
• Booking venues, organising events and travel management.
• Managing incoming queries, responses, phone calls and emails which some may need to be handled sensitively or confidentially.
• Financial administration and budgets.
• Making sure University policies and procedures are in order, as well as organisational and committee structures.
• General office admin tasks and wider support to leadership team when needed.

What you'll need to succeed

• Previous EA experience supporting senior leaders within Higher Education
• Experience working at board/executive/senior level
• Proactive and enthusiastic, who is flexible in their approach to taking on tasks outside their day-to-day responsibilities
• Experience with minute taking and report writing
• Complex diary and calendar management
• Excellent verbal and written communication and high level customer service
• Ability to work efficiently whilst under pressure and work to deadlines

What you'll get in return

• To join a recognised top University, working in a beautiful campus in a friendly and collaborative environment
• Flexible and supportive environment
• Highly competitive rewards and benefits package including pension, generous annual leave, and training and development opportunities

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk