Executive Assistant

Chichester College have an exciting opportunity for you to join us as a Executive Assistant at our Crawley campus. You will join us on a part time (22.2 hours per week), Maternity Cover basis and in return, we will offer a competitive salary of Pro rata of £23,264 - £25,424 (i.e. £13,958.40 - £15,254.40) per annum, plus £366 Crawley Weighting Allowance.

The Executive Assistant role:

Are you looking for a part time role in the convenient location of Central Crawley, that will enable you to play an active role in supporting members of the Chichester College Group Executive team?

We have an exciting opportunity for an Executive Assistant, working on a maternity cover basis, to work three days a week in a dynamic and supportive learning environment at Crawley College. As our Executive Assistant, you will provide PA and administrative support to members of the Executive Team, including diary and inbox management, convening meetings, taking meeting notes and assisting with travel arrangements.

The work is varied and interesting and no two days are the same.

Key Responsibilities of ourExecutive Assistant:

• Providing a full range of secretarial and administrative services to the Chief Commercial Officer and other members of the Executive Team.
• To convene meetings and provide executive services in drafting and circulating meeting papers, agendas and taking meeting notes.
• Assisting the Chief Commercial Officer with administration related to diary and email/inbox management, including making appointments and ensuring that meeting papers are available in all formats required.
• Maintaining an efficient electronic filing system ensuring that documents are retrievable at all times.
• Assisting the Chief Commercial Officer with travel arrangements, including overseas travel.
• Processing and administering letters and invitations for various events and meetings.
• Providing support to the Executive Team preparing for and during inspections.
• Dealing promptly with internal and external telephone calls, filter enquiries as necessary.  To ensure that appropriate calls are dealt with personally or passed to a relevant members of staff.  To meet and greet personal callers to the Executive Team.

Our ideal Executive Assistant should have the below skills and experience:

• Educated to GCSE level (or equivalent) with a minimum of 5 grade C’s or above, including English and Maths
• Experience providing personal assistant and administrative support to senior management – including inbox and diary management
• Extensive knowledge of Microsoft Office applications including Word, Excel, Outlook and PowerPoint
• Working knowledge of mail merge facility
• High degree of personal presentation and customer care skills
• Independent worker able to lead others while retaining the ability to work as part of a team
• The ability to travel between the Group’s sites

Closing date for applications: 8th April 2024

The Chichester College Group has seven colleges, Anglia Examinations, First Steps Childcare Group, Chichester English School and 2,600 staff spread across West Sussex and Brighton & Hove. This makes us the largest college group in Sussex, providing high quality learning opportunities for over 25,000 students every year.

We offer generous pension schemes, hybrid working opportunities, college closure days over the Christmas period (which is not deducted from annual leave entitlement) plus the option to purchase up to 10 days additional leave, and discounts at onsite facilities such as gym membership and nursery fees at certain campuses.

If you would like to learn more about our Executive Assistant role, then please click ‘apply’ today!

All posts are subject to an enhanced Disclosure and Barring Service check, which may include a check of the barred lists and any relevant overseas checks.