Executive Assistant to the boards

Job title: Executive Assistant to the board
Hours: Mon - Friday 9am -5pm
Salary: £31,000p/a
Location: Stockport SK2
Permanent, Full time

My client is a national organisation with charitable status providing person-centred care and support to people across England with a wide range of needs.

The role will involve:

• Liaising with the Chair and trustees to forward plan and schedule meetings.
• Managing communications and correspondence for the Chair and trustees.
• Organising meetings and sending out invites and virtual log-ins.
• Managing room bookings, refreshments, travel arrangements and payment of expenses.
• Arranging meetings between the Chair, trustees, the CEO and other officers as required.
• Agreeing the agenda for Board Meetings with the Chair.
• Making arrangements for presentations and internal/external speakers.
• Liaising with the Executive Team regarding preparation for meetings and any follow up.
• Taking accurate and professional minutes of Board meetings.
• Collating, uploading and sending out minutes, reports and other papers for Board meetings.
• Keeping records of attendance and apologies and any possible conflicts of interest.
• Maintaining all records in good order and managing the online Board portal.
• Organising the Annual General Meeting and any other General Meetings and events.
• Co-ordinating the recruitment and induction of new trustees.
• Being a point of contact for trustees and shareholding members.
• Supporting the Company Secretary in undertaking their role and duties Any other duties reasonably requested by the Chair, CEO and Company Secretary.

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