Events Coordinator

Events Coordinator
Not-for-profit
Hybrid - office in Abingdon
Up to £26K

My client is seeking a strong team player, and an effective problem solver and communicator to join their busy events team.The role will demand flexibility with regards to hours, i.e occasional early starts, late nights, and overnight stays. You will need to be able to drive and have your own transport.

Role Responsibilities

• Provide general end-to-end support on the delivery of the full range of events, including creating booking pages, setting up ticketing, handling delegate queries, sharing updates with the team, dealing with smaller venues, issuing delegate information, badging, event prep, onsite delegate registration and problem solving, venue co-ordination as well as post event wash-up tasks, such as delegate thank you emails and unpacking
• Oversee the successful delivery of courses, including in-person and virtual hosting, working with the Event Manager and Head of Events to schedule all sessions, liaise with trainers, coordinate marketing activity and all delegate liaison, ensuring all events are in-profit, and appropriate action is taken if this is not the case
• Ensure all event websites are drafted and live wherever possible, coordinate the upkeep of the events calendar and event status document, and ensure all wider team members and board members are sent calendar invites and details for forthcoming events
• Attend most monthly, and all cornerstone events, overseeing delegate coordination, delegate trouble shooting and partnering meeting coordination (where applicable) to ensure smooth and successful delivery and outcomes
• Support the team on venue sourcing, new supplier and quotation sourcing as and when required
• Stay alert to new industry trends and flag up ideas in weekly team meetings for ways in which improvements can be made
• Be an ambassador for the organisation's values in an internal and external setting

The ideal candidate

• Ability to communicate via email
• Strong working knowledge of Office 365
• Database (CRM) experience
• Strong technical knowledge of webinar hosting software
• Strong familiarity with social media, i.e LinkedIn and Twitter
• Confident, positive, and polite interpersonal skills
• Ability to perform well under pressure with a high level of initiative
• Organised and efficient with strong attention to detail
• Conscientious and hard-working
• Strong work ethic and results driven
• Ability to work independently as well as well as part of a team
• Experience of project management

What you'll get in return

• Qualification for company discretionary bonus from day 1
• Auto-enrolment in company pension
• Private healthcare
• Life assurance
• 25 days holiday increasing with length of service
• Personal development
• Team social activities
• Hybrid working
• Free parking

What you need to do now
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