Event Operations Coordinator

Title: Operations Coordinator - Creative Experiential Agency

Location: Surrey (Flex) Salary: £25k-28k

Package: EXCELLENT - 25 days holiday, Performance Related Bonus, Health Insurance, Pension @ 4%, New Business Incentive, Flexible Working PLUS a SUPERB CULTURE.

We are looking for a lively, an organised events Operations Coordinator or Event Coordinator for a super cool, creative and caring client of ours. A full-service engagement agency delivering incredible experiential and meaningful experiences for audiences in virtual, hybrid and live events, strategy, content, production and technology. They are a communication, engagement and logistical agency for some of the world’s leading organisations.

As Operations Coordinator or Events Coordinator - Experiential Events you will join a lively Operations Team to support the smooth operational running of events. Ensure implementation of best practices and procedures within the Creative and Production Teams operating framework. Support the Group where required within projects across production, content, creative and film. Supporting administration as required.

Key responsibilities

• Provide adept and diplomatic support to the CPG teams, alongside the AD Operations and Senior Ops Manager, ensuring smooth workflow management amidst various challenges.
• Establish yourself as a valued and credible member of the group, contributing positively to team dynamics and productivity.
• Assist in managing the workflow and timelines for all briefs related to PPT, Creative, and Video, ensuring timely completion.
• Support the daily resourcing and capacity management of the Creative and Film team members, facilitating efficient work allocation.
• Aid in contracting and managing freelance resources, including invoice processing, under the guidance of the Senior Ops Manager.
• Collaborate with client teams to prepare RFPs and proposals, offering necessary support as required.
• Participate in client pitches and presentations, showcasing our capabilities and expertise.
• Attend client meetings, calls, and reviews as necessary, ensuring effective communication and client satisfaction.
• Liaise with content producers to develop accurate briefs and communicate effectively with integrated service teams, ensuring clarity on project requirements.
• Work closely with CPG AD Operations and Senior Ops Manager to enhance operational policies and procedures, ensuring successful project delivery.
• Review team briefing and debrief meetings, ensuring implementation of best practices across all operational teams.
• Support in implementing, updating, and training teams on operational processes within PROJECT LAB 360, enhancing project efficiency.
• Manage supplier relationships effectively, fostering strong partnerships to ensure project success.
• Ensure consistent sharing of best practices within CPG teams, maintaining high delivery standards across all projects.

Contact us right away we’d love to hear from you ??

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