Event Administrator

My client are a global publishing organisation who are looking for an Event Administrator to join their vibrant and dynamic team!

This is an amazing role starting immediately. Previous event experience is key, and being able to liaise with various stakeholders, and external suppliers is essential.

This role will be a hybrid position - 3 days office based/2 WFH

KEY TASKS/OBJECTIVES:

Event Content and Programme Development

• Coordinate the speaker nomination, selection and confirmation process
• Develop and manage relationships with speakers, scheduling recording session and tech tests
• Manage and document the end-to-end customer journey for speakers
• Initiate, coordinate and participate in meetings with speakers and speaker management suppliers.
• Work closely with the virtual event production company and/or on-site logistics teams to ensure the smooth running of speaker programme
• Pre and post-event administration including contracting and invoicing processes

Administration

• Manage speaker budgets and sales tracking
• Manage the speaker contracting process
• Develop and maintain relevant databases of speakers, event schedules etc
• Support wider Commercial & Events team in processing invoices and POs, ensuring relevant ledgers are kept up-to-date and assisting with other tasks when required
• Manage the live events in-box, responding quickly and proficiently to customer queries

Event Delivery

• Work closely with the wider events team to ensure the smooth delivery of all events
• Develop and maintain excellent working relationships with all relevant stakeholders, resolving any issues swiftly and professionally

Marketing support

• Support the marketing team on an ad-hoc basis during busy periods. Tasks may include
  • Helping to keep the website updated
  • Posting on social media accounts
  • Collating and managing PR cuttings file

Personal Requirements

• Meticulous attention to detail and accuracy
• Great Word, Excel and PowerPoint skills
• Positive, enthusiastic approach and ability to work on own initiative
• Excellent time management, organisation and prioritising skills
• Proven ability to work under pressure and to tight deadlines
• Excellent spelling, grammar, writing and communication skills.
• Team player, reliable, approachable, hard worker, flexible

Please apply today!

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