Education - Receptionist - Administrator

Reed is always recruiting for experienced school administrators to support our school clients across the

London Boroughs of Tower Hamlets.

Term Time Only/ Full and Part Time

Hourly rate £14ph (PAYE)

School hours (07.45- 15.30/ 08.00-16.00/ 08.30-16.30)

• You will have an enhanced DBS registered to the update service.

• A keen eye for detail

• Ability to work under pressure and multi-task.

• Proven administration skills

• Excellent spoken and written communication skills.

• Good Attention to detail

• Customer Service awareness

• Intermediate to Advanced proficiency with MS Packages

• Knowledge of safeguarding or willingness to train (online training course) compulsory

• GDPR and Confidentiality in the workplace

General Receptionist/ Administration Duties

• Welcoming Guests: Greet and welcome visitors as they arrive at the office.

• Visitor Management: Direct visitors to the appropriate person or office.

• Phone Handling: Answer, screen, and forward incoming phone calls.

• Tidiness and Supplies: Ensure the reception area is tidy and well-stocked with necessary stationery.

• Information Dissemination: Provide basic and accurate information in person and via phone/email.

• Mail Handling: Receive, sort, and distribute daily mail and deliveries.

• Security and Access Control: Maintain office security by controlling access via the reception desk and issuing visitor badges.

• Office Coordination: Order front office supplies, update calendars, schedule meetings, and arrange travel accommodations.

• Agency Support: Assist in deploying agency/external staff, checking IDs and DBS, and processing timesheets.

• Free School Meals: Accurately record Free School Meal (FSM) eligible children and liaise with parents for necessary paperwork.

• School Meals Register: Maintain records of weekly school meals, cross-checking attendance and catering charges.

• Ordering Process: Responsible for entering orders into the financial management system (FMS) before placing them.

• Quality Control: Ensure all deliveries are accurate and in good condition before distribution.

• Invoice Management: Assist in collating order forms and delivery notes to ensure invoices have necessary supporting information.

• Fee Collection: Responsible for collecting and reconciling fees.

Apply now to start your application process.