Document Controller

What We Offer

• Competitive Compensation: Enjoy a competitive salary

• Perks and Benefits: 23 days of paid holidays plus all bank holidays.

• Comprehensive Benefits: Our package includes pension matched contribution, health insurance, life assurance, employee assistance program, referral scheme, cycle-to-work scheme, and Johnson Controls security products.

• Training Opportunities: Access extensive on-the-job and cross-training opportunities with outstanding resources available.

• Collaborative Environment: Thrive in an encouraging and collaborative team environment with access to business resource groups.

• Career Development: Long-term career development with support for your professional growth.

What you will do

• Document control

• Build efficiency and effectiveness; help define new operational processes and tools that will streamline the workflow across projects, operations & doc control.

• Manage the internal Common Data Environment reviewing documents and ensuring they comply with naming conventions set out for each project.

• Perform managerial & administrative tasks in a timely manner with attention to detail being critical. Partner closely with people you support as well as other departments to align requirements with project and organisational priorities and communicate information effectively.

• Task management of ad hoc requests (assistance with projects, resolving urgent issues, helping a peer)

How you will do it

• Will play a fundamental part in the successful delivery of projects alongside the Project Manager and Project Team – both internal and external stakeholders.

• Supporting all PM’s with adherence and completion to/of external workstreams/doc management applications such as Compass, Procore, Aconex etc.

• Maintain Master Record Logs and the flow of information

• Managing all aspects relating to the issuance, distribution, and reconciliation of controlled documents. Assisting document authors in the creation and design of controlled documents

• Control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments

• Assist in generating the project matrix for all documentation distribution on the project.

• Development & management of a master database to reference all projects – past & present

• Providing administration and coordination services for document management systems and support the site using the system including access control

• Managing and filing documentation and records and assisting with the archiving

What we look for

• +3 years strong administrative/doc control experience across multiple projects and systems

• Team player

• Very well organized with strong attention to detail 

• Solution-oriented and Proactive – driven to achieve results.

• Ability to communicate at all levels, verbal & written.

• Ability to work with multiple deadlines and prioritse accordingly.

• Strong knowledge of Microsoft applications

• Adaptability in learning new systems

• Capable of handling large amounts of information

#LI-JB5

#LI-onsite