Document Controller

Job Purpose:

As Document Controller you will be responsible for all documents within the business. On a day-to-day basis, you will work with the operational team, ensuring that all documentation coming in or out of the business is managed and revisions kept up to date.

There will be a cradle to grave approach to all projects, so will include managing the electronic filing system, ensuring their compliance and all relevant documents are recorded, along with keeping the project document register updated.

The Company will expect you to support the smooth and efficient running of projects by motivating and inspiring the workforce, assisting the Operations department tin the day to day running of projects.

Furthermore, the Company would expect the highest standards of work practices, dictated by current standards or that of the Company and for all staff members, for whom you would be responsible, to be advised and corrected where required.

Key Responsibilities:

• Copy, scan and store documents
• Check for accuracy and edit files, like contracts
• Review and update technical documents (e.g. manuals and workflows)
• Distribute project-related copies to internal & external teams
• File documents in physical and digital records
• Create templates for future use
• Manage the flow of documentation within the organization
• Prepare ad-hoc reports on projects as needed
• Update systems accurately
• Manage the document registers for each project
• Liaise with clients and suppliers to ensure the most UpToDate documents are being used
• Drive the operational team to document controls are being met
• Assist with completion and hand over documentation of projects

Engineer Knowledge, Skills & Experience:

• Strong IT skills (Knowledge of Microsoft Office is a must)
• Planning and organizing
• Attention to detail
• Proficient typing and editing skills
• Data organization skills
• Proven work experience as a Document Controller or similar role