Document Controller - Construction

Document Controller - Construction

Leeds

£35,000 to £40,000

My client is an established construction build and civils company, due to growth they are looking for an experienced Document Controller who can hit the ground running and increase the support on major projects.

Duties:

• Reporting to Operations Director & Technical Manager
• Scanning, copying and distributing documents to project team members and stakeholders.
• Collecting and registering documents such as drawings, reports and specifications in the company’s system.
• Liaising with project team members to ensure documents meet requirements. Compiling and issue Construction information (Drawings, Specifications, Remediation and / or Earthworks Strategies).
• Ensure documents are reviewed and updated as required by the appropriate document owner.
• Keeping other personnel updated on new document versions and how to obtain access. Obtaining and recording acknowledgements when required.
• Numbering and labelling documents for identification and reference
• Tracking documents to maintain confidentiality.
• Collecting and organizing electronic documentation from the Project Team ensuring information is being collated correctly to enable future retrieval.
• Manage information received from Clients or their representatives.
• Manage information received from our appointed designers and our suppliers.
• Ensure we record information for accreditations CHAS, Safe Contractor and Constructionline.
• Provide information for PQQ submissions.
• Responsible for collation of technical, Quality, Health & Safety and Environmental records as well as permits, consents and licences.
• Updating and maintaining electronic document management systems and physical records.
• Filing and archiving documentation. Archiving site records upon a site completion.
• Retrieving files for other employees when needed.Assisting employees with accessing documents through our document management system
• Maintaining the security of confidential documents
• Ensuring the secure destruction and disposal of sensitive documents.

Requirements

Knowledge of Microsoft Office software, especially Word, Excel and Outlook or similar programmes. Understanding of other document control systems such as 4projects

Industry-specific technical knowledge would be an advantage including understanding of industry terms and processes.

Good verbal communication with site based and head office project teams.