Contracts and Export Coordinator

To provide professional service to all internal and external customers, assisting in the processing and management of Sales Contracts to ensure the day to day organisation and co-ordination and undertaking of the company's contracted sales workload is conducted efficiently, accurately and in line with Company Procedures whilst maintaining company integrated compliance systems and Compliance to external regulations.

Responsibilities

* Review and enter compliant contracts and orders into Company MRP System
* Generate required compliant Shipping documentation, coordinate and manage shipments to completion.
* Generate, authorise and submit compliant customer invoices in a timely manner. Provide assistance to the Finance Team in obtaining payment where required.
* Conveying expected delivery schedules to customers as required, working closely with other departments to ensure expectations are communicated and met.
* Oversee the UK MoD processes, shipments and payment claims, including maintaining payment records, producing 650 forms and monitoring deliveries to ensure swift payment
* To ensure all activities carried out are compliant with company procedures and external regulations.

* Assist with effective functioning of the administrative and commercial activities within the Contracts & Export Department
* Maintain the internal compliance systems with the Contracts & Export Team to ensure full compliance with UK Government Export Procedures, HMRC Import Procedures and the Quality Management System.
* Maintain Sales Order and Output records to assist in Company target projection
* Maintain Departmental Procedures to ensure best practice, continuous improvements and procedural waste is reduced.
* Ensure Contract Files are kept fully up to date and that the proper departmental records are maintained

* Qualifications/Key Attributes/Knowledge

* The ability to thrive and work under pressure in a busy and deadline driven team
* Exceptional attention to detail
* Excellent organisational and interpersonal skills
* Self-driven and customer oriented
* Excellent communication skills
* Good time management with prioritisation and planning skills
* Enthusiastic, flexible and consistent with a strong team work attitude
* Established Customer Service Skills
* Previous administration in a sales order processing or contract management environment
* The ability to understand and adhere to legislation and compliance regulations.
* Familiar with navigating Terms and Conditions of Contracts
* Knowledge of UK Ministry of Defense (MOD) Procedures
* Demonstrated knowledge and experience of International Trade, Exporting and shipping.
* Experience of working within the Defence Sector and/or a Manufacturing organisaton

This is a temp contract for a year with a view to go permanent at the end of this.
33 days holiday - Monday to Friday 37.5 hours. Office based due to the nature of the business.
£26,000 (£15.46 an hour)

What you need to do now
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