Construction Business Administration Manager

Working from home and weekly/fortnightly visits to/from the director's home office. You will be an integral part of the company with input in almost all areas. You will need to be experienced, well organised, able to structure your own time and preferably have carried out a similar role in a similar company. Ideally, you will have somewhere within your property to answer/make phone calls without too much background noise.

Place of work- The job is primarily a home-based role with weekly visits to the director's home office in St Albans for update meetings.

Hours of work- Negotiable - may suit parent working around school hours.

Your attributes:

• Well Organised and Confident - someone who can spin plates!
• Experienced within a customer service and office-based role.
• Excellent communicator, able to talk to customers over the phone and deal with tradespeople.
• You must be able to use QuickBooks for this role.
• You must have general knowledge of the UK tax system/CIS/Payroll/Pensions or be willing to learn.
• knowledge of running debtors' accounts and following up on unpaid invoices from clients.
• Ability to create spreadsheets and manage the company finances in the interest of the business and be commercially aware.
• You will have access to highly confidential information such as accounts and personal details of the director, all employees and subcontractors and as such confidentiality is vital.

Skillset required:

•Word, Excel, Gmail and other platforms.

•Social media platform and other marketing tools knowledge preferable.

•Ability to control engineers’ diaries using a common-sense approach and ability to control the works/clients’ enquiries.

•Ability to work on own initiative and prioritise workload as per the needs of the business.

•Good knowledge of locations we cover as a business, predominantly north and central London, however, this is not essential and training will be provided.

•Good knowledge of the construction industry, this is preferable and training will be provided.

•Experience in handling and managing/letting agents as well as a good knowledge of insurance companies and how they trade.

•Be a confident problem solver and can manage deadlines.

Must haves:

•Home office/dedicated space within your property where you can answer the phone without interruption or background noise.

•Adaptable/Flexible in your approach.

Listed below are some of the regular and occasional tasks you will be expected to carry out:

Administration tasks (Non-exhaustive list)

• Answering calls and enquiries and issuing works on diaries.

•Contacting customers to manage chase up quotations provided and update on system.

•Managing/creating training diaries and arranging training.

•Monitor/action email accounts daily for the director and respond on his behalf.

•Support the director with recruitment, onboarding and off-board employees to the business.

•Ensure monthly filing is up to date including end of year.

•Maintain stationary/office equipment supplies and place orders as necessary.

•Maintain and update the training matrix for all employees - arrange training courses where necessary to ensure qualifications do not lapse.

•Maintain and update various company spreadsheets to ensure insurance/ vehicle maintenance etc is up to date and does not lapse.

Marketing:

•Covering other aspects of marketing such as customer journey changes, input on design for company image, vehicle sign writing and other aspects.

Financial tasks (Non-exhaustive list)

•Quarterly - Monthly- download following files to send to our accountant in CSV format and save in relevant folders

• Stripe (credit card sales)
• Capital on tap - Credit card purchases

•Quarterly -Monitor VAT returns - Ensure QuickBooks is reconciled correctly on a monthly basis to enable the accountant to prepare the VAT return for the director’s sign-off, and ensure payment is received at HMRC on time.

•Monthly- Reconcile digital monthly transactions in QuickBooks and ensure the debtors list is updated, chase any outstanding payments.

•Weekly -Pay subcontractors and enter all data into the CIS sheet and ready for payroll purposes.

•Monthly - Pay wages to all employees, send out payslips and save payslips in relevant folder.

•Monthly - Uploadand pay pensions contributions.

•Monthly- Pay employer and NI contributions to HMRC on time.

•Monthly - Calling customers to take payments over the phone and chasing customer payments.

•Monthly - Produce a report on debtors and creditors and note how debtors have been communicated with, and when to expect payments

•Monthly - Expenses forms from fitters - run through the form and check all correct and VAT receipts are in place

•Monthly - Check when Corporation Tax is due and confirm up to date

•Be prepared to travel to and from an office should we ever move into one.

Remuneration -Negotiable

Monthly pay on the 10th of each month for the previous month. Our accountants compile the documentation and necessary processes in line with all legislation.

Holidays- pro-rata allocation of paid days. Full-time employees receive 28 days paid includingbank holidays.

Pension- The company operates the standard AutoEnrolment pension scheme in line with Government legislation.

StatutorySick Pay- The company operates the standard sick pay in line with Government legislation.

StatutoryMaternity pay-The company operates the standard maternity pay in line with Government legislation.

Laptop and mobile provided.