Company Secretarial Assistant

About us

Duncan & Toplis are one of the largest independent firms of accountants and business advisers in the East Midlands and beyond. We are also an award-winning company, having won Professional Services Firm of the Year in 2023. We’ve a reputation for dedication, commitment and attention to detail that offers real value, meaning we’re recognised by many as their trusted adviser.

Operating from a network of 11 locations across Lincolnshire, Nottinghamshire and Leicestershire, our services include accountancy, tax and business advice, audit, marketing and sales, payroll, wealth management, legal and probate, IT solutions, and support for international trade.

Our team includes more than 450 talented individuals who work together to support in the region of 12,000 businesses and individuals. We take great pride in being a trusted partner to our clients, helping them to achieve their goals through services that are tailored to their needs.

We’re continually working to promote and sustain a culture where everyone feels they’re part of a single, unified team. With a service-line focused structure, team members are more clearly recognised for their skills and fields of expertise wherever they’re based.

We are also a proud member of Kreston Global which provides Duncan & Toplis with a level of diversity and reach that is fundamental to the international service we deliver to our clients as well as enhancing the opportunities we can offer our team.

Putting our people and clients first, we are on a mission to be the firm that clients always choose to work with and where talented people belong.

About the role

Our Company Secretarial team is seeking a Company Secretarial Assistant. Working as part of a team, you will provide comprehensive company secretarial support in line with Duncan & Toplis practice standards and relevant governmental regulations. You will maintain statutory books and records and assist with the annual compliance requirements, such as preparation of annual confirmation statements and assisting with company formations, and changes to company structures.

If you want to progress your career and expand your professional and personal development, we're looking for someone like you!

This role is ideal for someone with strong communication and organisational skills, attention to detail, and a commitment to upholding ethical standards.

Your responsibilities

Here's a bit more on what you can expect to be doing day-to-day:

• Maintenance of the statutory books and records and assisting with annual compliance requirements, such as preparation of annual confirmation statements.
• Assisting with new company formations and changes to existing company structures including directorships, PSCs, charge satisfactions, addresses and accounting reference dates.
• Managing workflow and client manager expectations, improving, and using specialist knowledge to add value to the Co Sec team.
• Developing working relationships with clients and colleagues to assist in obtaining relevant information, maximise yield and performance.
• Knowing your abilities and when to ask for help from peers or your direct line manager.

About you

You will need the following experience and qualifications to succeed in the role:

• May be part qualified in the relevant field(s) - either by qualifications or experience.
• Strong range of IT skills and experience of database management systems
• High level of attention to detail and organisational skills.
• High standard of professional and personal conduct and ethical behaviour
• Strong communication skills, written and verbal.
• The ability to work effectively and collaboratively as part of a wider team.
• Ability to work under pressure, prioritise and manage expectations.

Our offer

At Duncan & Toplis we offer flexible working arrangements through our flexible working policy 'How we work’.

As part of our benefits package, we also offer mental health support, time to volunteer for charitable work, and a discretionary Christmas bonus. These are just some of the perks of working at Duncan & Toplis.

Does this sound like the culture you’d love to be a part of? If so, get in touch!

Not only do we embrace and celebrate the diversity of our customer base, but we also strive to do the same for our growing team. At Duncan & Toplis, we are committed to offer equal employment opportunities regardless of race, colour, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, marital or parental status, disability, or other class protected by applicable law.