Building Manager

Our client is a boutique property management specialist who offers comprehensive property management services for both commercial and residential clients with the service offered being at the heart of everything they do. We are currently recruiting for a Building Manager for a commercial property based in Caterham. If you are looking for your next career move within this industry and have experience within a similar role, we’d love to hear from you!

Salary: up to £38,000

Hours: Monday to Friday 8am to 5pm

Benefits: Pension, 4 weeks holiday plus BH’s, on site parking, death in service

Reports to: Facilities Manager / Property Surveyor

You’ll delivery an excellent level of customer service to all occupiers and ensure the smooth running of all building services, whilst assisting the FM/PM as required.

What will your working week involve?

• Ensure reactive and routine repairs and requests are adequately processed on the CAFM system instructing the appropriate approved contractor. Regular reports should be given to the FM/PM of any out of the ordinary events that arise. Monitoring of these works should be carried out regularly and effectively with E-logbooks. At all times ensuring tenants and residents are updated and made aware of progress.
• Maintain regular communication with both Tenants, Occupiers and Contractors both verbally and by e-mail keeping accurate logs of communications sent and received.
• Arrange property and insurance inspections liaising with tenants for access.
• Ensure that the M&E provider maintain adequate records on utility meter readings for the sites and ensuring that the correct readings are submitted on the invoices.
• Keeping up to date help desk details for the 24 hour help desk service.
• General administration tasks as set by the FM or anyone else to assist the smooth running of the office.
• Administration of the web-based Health & Safety System including arranging annual assessments.
• Attending contractor/tenant meetings where appropriate.
• To securely keep all keys and door code records up to date.
• Daily reporting email to FM and act as the Senior Fire Warden for the property
• Receive the delivery of post to the building in the mornings and distribute to occupiers
• Some aspects of the position may involve out of hours working. This relates especially to residential tenants and a polite and courteous manner will be taken at all times to lessees or any other persons who may enter the Property. Assistance will be given to lessees and visitors where required.
• Assist the FM team with proactive environmental management initiatives
• At all times actively identify ways to improve the operation, and maintenance of the department, placing emphasis on constant improvement.
• To devote all time and attention during working hours to the services of the Company and not become engaged in or concerned with any other business undertaking or employment except with the prior consent in writing of the Company.
• To be properly and smartly dressed, including protective clothing where required and ensure that the staff and contractors act likewise. To keep accurate records in a neat and tidy manner.
• To be proactive in addressing situations that arise and ensure that matters are dealt with before they become problematic. To take a hands on friendly approach to all issues concerning the portfolio and its tenants/clients.

Do you have the required attributes?

• Gained a minimum of 2 years’ experience in a similar role
• Strong communication skills, both verbally and written
• Able to naturally build rapport with people at all levels
• Excellent time management skills and administrative skills
• Good problem solver with strong negotiation skills
• A strong work ethic and a professional approach to all aspects of the business both internally and externally.

This is an opportunity not to be missed - APPLY TODAY!

For your information

*Interested? Please send your CV in as a Word format only

**Please only apply if you are already eligible to work in the UK (indefinitely & without sponsorship)

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