Assistant Facilities Manager required in Farringdon

Cover Assistant facilities manager required in Farringdon, London.

Monday to Friday

8am-5pm. Varied shifts may be required

Smart Casual dress code

Duties

• Manning the reception desk and carrying out reception duties including the second receptionist
• Meet and greet internal and external customers to site. Issuing visitors passes and lanyards
• To issue and manage keys via the procedure on site. Ensure that keys are controlled correctly and carry out checks on site keys for the Facilities manager
• Assist the site team with ad hoc requests and reactive works. Assist the site technician with any works requested as and when necessary
• Ensure the provision of a safe & healthy working environment, and ensure compliance with all Company policies and procedures, as well as client site policies, procedures and working arrangements, as required.
• Provide high level of customer service of reception ensuring guests and staff are welcomed onto site with a warm welcome.
• Book in subcontractors for both PPM and reactive tasks, receiving and reviewing service report sheets, ensuring all documentation is uploaded to relevant shared drives and e-log books are updated.
• Managing the meeting room tracker and ensuring this is up to date and able to report any changes to the concerned team/ individual.
• Booking in visitors and guests onto site using the visiting system. Ensure visitors passes are accounted for and control the removal and addition or staff passes etc on the access control system
• Booking in visitors on the parking system.
• Help with events that take place and ensure subcontractors are working in accordance their RAMs.
• Ensuring all reactive jobs are logged and closed out in a timely manner and ensuring PPM’s are closed off on time.
• Creating and issuing new passes for staff on site.