Administrator

Do you have strong administration and customer service skills? Are you happy working full time in an office?

I am seeking an experienced Administrator for a Chertsey-based client who are specialists within the building and construction sector. The ideal candidate will be highly organised, proactive, and capable of managing multiple tasks efficiently. This role involves regular communication with clients, suppliers, and site personnel to ensure the smooth operation of projects. Experience in an office environment is preferred, and full training will be provided. 

Main duties will include:

• Regularly check emails and maintain an up-to-date client tracker.
• Arrange for suppliers to attend pre-start meetings for projects.
• Contact tenants to update them on the status of projects.
• Communicate with the site team to gather updates on work progress, aiding in planning for the following day.
• Create information packs for engineers for on-site use.
• Assist the site team with sourcing materials and placing orders as needed.
• Participate in weekly meetings with clients.
• Upon project completion, create sign-off packs and prepare invoices for clients.
• Manage stock levels of all stationery and place orders when necessary.
• Provide support to the office manager and the Health and Safety team as needed.
• Handle incoming calls with professionalism and courtesy.

Key requirements:

• Office-based administration experience.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook)
• Familiarity with Xero, Joblogic, and Sharepoint would be ideal.
• Excellent problem-solving, organisational and communication skills.
• Ability to multitask and prioritise work effectively.