Administrator - 6 Months FTC

Job Purpose:

To provide support to Line Managers on Office Administration. Act as a point of contact for all general day to day office issues relating to the Glasgow site.

Principal Accountabilities:

• Reception duties, sorting posts, greeting visitors contractor sign in, by using the pro-click system.
• Controlling PPE onsite and ordering off PPE,Sending out PPE for repair.
• Collate weekly EHS STAT. Near misses/Talk safe recording.
• Collecting environmental data for Group H&S
• Be Office champion for 5’S. 6. Raising PO for Waste on a monthly basis.
• Ordering water for site and raising po.
• Maintaining OCA for site and filing.
• Maintaining reception documentation.
• Ensure all people driven activities are conducted in line with employment legislation and best practice.
• Answering of all Calls into Glasgow site and forward to appropriate person.
• Ensure that all site specific and Company policies and procedures are communicated to employees and copies available where appropriate.
• Provide support to line managers in relation to discipline and grievance issues.
• Support line managers in any investigations and/or disciplinary/ grievance hearings.
• Co-ordinate training and development activities for the site, ensuring the appropriate approvals are sought for training expenditure and that training records are maintained through site records.
• Undertake general administration such as holiday records and maintenance of personnel files.
• Attend all Union meetings take minutes and record.
• Provide administrative support to other
• departments/functions as and when required.
• Carry out any other tasks as may be reasonably be requested by the Operation Manager.
• Ordering off all Office stationary and maintain Office supply

Skills/Knowledge:

• Excellent communication skills

• Excellent IT Skills particularly Microsoft Office, SAP

• Experience of working within HR is desirable but not essential.