Administrator 12 Months FTC

Administrator
12 Month Fixed term Contract
£21,840 - £25,000
Knowsley, Liverpool
Hybrid working

About The Role and Company

This company is a social enterprise specialising in efficient and impactful public sector procurement through a framework approach that has social value running through everything they do. They are currently recruiting an Administrator to join the team on a 12-month fixed-term contract. Reporting to Head of Finance & Corporate Services, the role provides support to internal operational procurement staff, assisting with day-to-day activity and administrative functions. Indicative tasks activities include data entry, updating IT systems, supplier billing, invoice queries, monitoring supplier accreditations, mail merging, issuing contracts. The successful candidate will maintain a level of knowledge appropriate to the status of the post in relation to the procurement services the company provides and the processes we follow. You will be a committed team member and a company ambassador who actively supports team members and external stakeholders through the provision of skills, knowledge, and the use of flexible resources within the wider team and organisation.

Primary Responsibilities:

• Developing effective working relationships across the business supporting with the completion of discrete tasks and duties to support operational staff and processes.
• To manage and maintain customer data to keep it up to date in accordance with internal policies and legislative requirements.
• Routinely gathering project data and issuing satisfaction surveys to Members and collating the responses.
• Maintain supplier due diligence and compliance data and appropriately handle/flag exceptions. Undertake discrete parts of operational procedures such as issuing and receiving contracts.
• Undertake tasks to required standards and with the necessary attention to detail, carrying out agreed routine weekly/monthly/quarterly tasks on schedule. Supporting the team by being timely and responsive to ad-hoc internal requests.
• Appropriately prioritise workload and proactively communicate timescales, using appropriate tools and techniques to work efficiently and effectively seeking timely support and advice as may be required.
• Timely issuing and proactive management of operational financial processes, including but not limited to maintaining invoice contacts; supplier valuations; undertake basic data validation and verification of data before updating the system; handling queries and maintaining accurate financial records.
• Resolve first line invoice queries and follow up on overdue accounts/late payments, assisting the team to raise any purchase orders as necessary.
• Support with requesting and maintaining social value target and outcome data.
• Provide administrative support during framework development and tender process, to include research, data entry, and information checking. Following award, update system with new offer and supplier information as requested by others.

Requirements

• Has an enthusiastic, positive, and motivated approach to work
• Remains calm and focused under pressure and can plan and manage their workload effectively
• Demonstrates attention to detail with excellent organization skills
• Can develop and maintain good relationships, gaining confidence of others
• Behaves in an open, honest, and inclusive manner, upholding personal and organizational ethics and values.
• Shows respect for the needs of others and promotes equality and diversity,
• GCSE (or equivalent) English Language & Mathematics
• Experience of using Microsoft Office - working with internet/web-based systems
• Advanced Excel skills
• Experience of using online applications such as Docusign, Dun & Bradstreet, Constructionline, Companies House.

In our company values we aim for equity at all stages of the recruitment process, please let us know if we can do anything to make the process more accessible to you.