Administrative Assistant

Job Title: Administrative Assistant

Location: Hampshire - Offices based in Winchester, Basingstoke, Havant and Farnborough. This role requires office attendance at one of the named location for initial training and then will be fully remote.

Contract Type: Temporary, initially 6 Months

Salary: £13.28 per hour

Hampshire and Isle of Wight Educational Psychology are expanding and therefore looking for new team members to join our Administrative Support Team. You will be a self-motivated team player, well organised and able to work in a dynamic environment where no two days are the same.

Job Purpose:
To provide comprehensive administrative support to the Hampshire and Isle of Wight Educational Psychology team.

What is the day-to-day of the role:

• When necessary, be first point of contact for telephone calls/visits to the team maintaining high quality customer service.
• Receive, process, distribute and file accurately, correspondence and documents to ensure statutory and corporate timescales are met.
• Ensure high level accuracy in order to meet the legal requirements around confidentiality and GDPR.
• Co-ordination of courses and conferences including preparation of documents such as flyers, registers, training course booklets and materials and disseminating relevant information.
• To ensure a professional service in relation to word processing of correspondence as necessary, the sending and receipt of e-mails (including attachments), preparation of reports and publications, including the composition of simple correspondence for approval with general guidelines.
• Maintain a working knowledge of HCC IT systems, such as IBC, SharePoint and Office365, to ensure such systems are used to provide high quality documents and relevant management information.
• Ordering materials and publications, basic processing of payment requests and assisting with budget monitoring within corporate guidelines.
• To gather data and provide management information.
• To be flexible and able to re-prioritise in light of the competing demands of the role.
• Contact with department managers and own team/colleagues.
• Contact with parents, school staff, colleagues in health and other external services on a regular basis.

Required Skills and Qualifications

• Exceptional literacy skills.
• Basic IT skills - word/excel/Outlook.
• Confidentiality
• Awareness of Health & Safety policies and other appropriate legislation.

Benefits

• Remote working
• Equipment provided
• Holiday
• Pension
  
  Additional Information
  Children's Services is committed to safeguarding children and promoting the welfare of children and young people / vulnerable adults and expects all employees, workers and volunteers to share this commitment. We will ensure all our recruitment and selection practices reflect this commitment
  
  As part of the pre-employment checks that are undertaken for this role, you will be asked to complete a Pre-Employment Medical Questionnaire. The questionnaire is confidential, and is screened by our Occupational Health Department, who will ensure that you are medically fit for this role before being formally offered the position.

About Us

Connect2Hampshire is a managed service agency owned by Hampshire County Council providing temporary, contract and interim opportunities into the Council. Our service is built on our values of ethical, trustworthy, and caring, and our profits are returned to our Local Authority shareholders.

Please apply as appropriate or contact Daniel Goodyear on or

Connect2Hampshire, part of Hampshire & Kent Commercial Services LLP, is an equal opportunities Employment Agency & Business and positively encourages applications from all suitably qualified and eligible candidates.