Administration Manager

Harvey Norman is a high-profile, leading-edge retail brand with over 300 stores worldwide selling furniture, bedding, appliances, and technology from the leading brands in the World. We are now expanding our business in the UK. We already have two stores in Belfast and are opening our first store in the West Midlands in October, with more to follow. We are growing and have plenty of opportunities for talented people. If you think you have what it takes to thrive in a dynamic retail environment, we want to hear from you.

ABOUT THE JOB:

We are seeking an Administration Manager to join our Administration Team. Reporting to the National Administration Manager, the Administration Manager is responsible for providing first class administrative advice, support and assisting Store Managers on adherence to their Store Manager Agreements and clerical services, in order to ensure the smooth running of the department. This role is pivotal in supporting the administration team to ensure administration tasks are dealt with quickly and in an efficient manner. Harvey Norman is a growing retail business that can take you on a journey of self-discovery and growth through challenging and rewarding experiences.

YOUR JOB - your tasks will include:

• Provide leadership, direction and training to all administrative staff and ensure that they have a full understanding of company policies and operational procedures.
• Recruitment of administration staff in consultation with the National Administration Manager.
• Ensure the change float and petty cash are checked regularly and any differences reported.
• Ensure that the daily written sales and banking figures are sent through to Head Office.
• Manage cash collection pickups.
• Ensure the accurate and timely input of invoices, cash sales, bookouts, further payments, sundries etc. into the debtor’s system.
• Ensure that all debtors reporting is completed and submitted to head office by required deadline.
• Liaise with finance companies to ensure smooth processing and payment of financing debtors.
• Manage store debtors ledger.
• Ensure that all the creditors’ batches are processed.
• All outstanding claims, direct deliveries, invoices "held awaiting goods" and outstanding delivery dockets are followed up.
• Ensure rebates are correctly calculated and processed.
• Stock level report to be completed and verified and discrepancies or differences reported for investigation.
• Manage the store stock take from an administrative viewpoint and ensure that the stock takes are completed per head office timetables and in-line with company procedures.
• Ensure that store cashbooks are completed and reconciled.
• Ensure month end cash books reconciliations are completed and GL journals created and submitted to Head Office.
• Ensure reconciliation differences are investigated and resolved.
• Ensure all security requirements are followed in line with Harvey Norman Procedures.
• Responsible for ensuring adherence to company health and safety policies.

• Ensure that all takings are balanced and banked daily.
• Ensure cash sales, invoices, runsheets and credit notes are processed in a timely manner.

YOUR QUALIFICATION & EXPERIENCE:

o 1-2 years administrative experience, preferably within a multisite company.

o Computer literate: including highly proficient in MS Excel & Word.

o Excellent communication skills.

o Strong team management experience.

o Ability to use own initiative.

o Positive 'can do’ attitude.

o Flexibility to meeting changing business requirements.

o Time and attendance systems experience would be advantageous.

YOUR PROFILE - your knowledge, skills and experience include:

• Team Player - You have the ability to build rapport and maintain effective working relationships with suppliers and colleagues at all levels throughout the business. You are supportive of the whole team; you strive to get things right and you are solution focused.
• You can Communicate with Influence - You are a strong communicator and have excellent listening and interpersonal skills.
• Hardworking, Conscientious, & Self Motivated - You are optimistic and resilient, you have a positive attitude and outlook on life, work, and self and you have an optimistic view of the future and your own performance. You also have the ability to work under pressure and achieve results in a data driven business environment.
• Adaptable to Change - Be open and accepting of necessary change and innovation within the company, show a willingness to learn new ways to accomplish objectives.
• Numerical & Logical Ability -Have the ability to work with numbers in a competent and confident way.
• Excellent Organisational Skills - You can prioritise and organise your own work, complete all necessary tasks and fulfil all commitments on time and without supervision. You have the ability to adapt to different personality types when interacting. You have impeccable time management skills. A methodical approach to completing a variety of tasks concurrently with a high attention to detail.
• Problem Solver/Analytical-You should have the ability to reduce a problem effectively to its root cause, and then use a logical approach to find a workable, practical, and affordable solution.
• Honest & Ethical - Demonstrating honesty and being a role model for honest and ethical business practices. Ability to maintain strict confidentiality in performing the duties of the Administration Manager.

WHY PEOPLE JOIN US:

• We’re Dynamic and growing!
• Fun, high energy work environment
• Culture of developing and promoting from within the company
• Our entrepreneurial spirit

Additional Information:

This is a permanent contract subject to a six-month probationary period. We need our employees to be flexible about when they work, covering store opening hours, including evenings, weekends and public holidays.