Administration Assistant

Freightserve recruitment are looking for a Administration Assistant. The company are a well-established nice sector Freight Forwarder based in the Heathrow area.

About the role:-

We are seeking a detail-oriented and organised Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. The Administrative Assistant will support managers and employees through a variety of tasks related to organisation and communication. The ability to effectively prioritise and manage multiple tasks in a fast-paced environment is essential.

Key Responsibilities:-

• Perform data entry to book in the 'Domestic Shipments’ when received via email on in-house database system and send DSS paperwork to Dispatch team or customer.

• Check and save DSS paperwork on shared drive and on in-house database system.

• Other duties as assigned including supporting with ordering IDs for new starters to the business and updating ID lists.

• Maintain electronic and hard copy filing systems.

• Assist in resolving any administrative problems.

• Maintain polite and professional communication via phone, e-mail, and mail.

• Works closely with other administrative staff and supports other colleagues as needed.

• Order office supplies and liaise with Accounts team for approval to process order

Key Skills:-

• Proven experience as an administrative assistant or office admin assistant

• Proficiency in MS Office (MS Excel and MS Word, in particular)

• Excellent time management skills and the ability to prioritise work.

• Attention to detail and problem-solving skills.

• Excellent written and verbal communication skills

• Strong organisational skills with the ability to multi-task

• Ability to maintain confidentiality. This role requires references to be provided for the last 5 years as well as a successful DBS check

Hours are Monday - Friday 09:00-17:30

As an agency we are fast becoming the number one Freight specialist in the UK. We have a fast growing reputation with most Freight related companies. Freightserve has been established since 1992 working within the Freight Forwarding and Shipping industry.