Administration Assistant

This is a generic admin team, their role as a whole is to provide administrative and clerical support to the gas service, capital works service and electrical service as well as providing general administrative support to Housing Asset Management Team and all other sections of housing services, based in county offices, flint.

MAIN DUTIES & RESPONSIBILITIES:

1. Prepare and collate all building work contracts and supporting documents between the Capital Works Team and Private Building Contractors for work to be carried out on the upgrade of all Council properties. These must be scrutinised rigorously, countersigned and forwarded to the Legal Directorate within strict deadlines. Regular contact with the Legal Directorate is required throughout the process to ensure all information is kept up to date; any delay in this can result in Finance withholding payments to the Building Contractors.

As the designated main user of the Computerised Housing Database System within Capital Works the potholders have the responsibility of uploading the contracts on to the system for the rest of the Planned and Programmed module. The potholders are then responsible to manage, maintain and update these records at all times.