Accounts Payable Assistant

Role: Accounts Payable Assistant

Location: Colnbrook, Fully office based

We have an exciting new vacancy for an Accounts Payable Assistant role to join a growing Finance team.

Responsibilities

• • Posting invoices in Job Management system (RTPro) and matching to the PO, resolving differences and queries before uploading details in the accounting system (Acumatica).
  • Arranging approvals for invoices and resolving any differences and queries with suppliers.
  • Maintaining rechargeable costs logs and working with AR team to recharge to relevant customers both internally and externally.
  • Processing staff expenses including company credit cards.
  • Process intercompany recharges.
  • Process weekly and monthly supplier payment runs, setting up payment in the bank and sending remittance advices to the suppliers.
  • Monitoring the mailbox and checking e-mails to deal with queries relating to invoices and payments in a timely manner.
  • Daily bank reconciliations.
  • Dealing with complex invoices e.g. multiple VAT elements, different currencies, and locations.
  • Managing standing orders and direct debits to the suppliers.
  • Monthly supplier statement reconciliations and review of aged creditors.
  • Assist in recording accruals and prepayments based on expected expenses.
  • Other ad hoc duties including providing reports, analysing data, monthly reporting, and support to various departments.

  Technical Skill:

  • A part qualified AAT with 3-5 years knowledge and practical experience in an Accounts Payable role in a high-volume, complex business environment.
  • Methodical and orderly with the ability to prioritise tasks (this is a key requirement)
  • Strong analytical and IT skills particularly in MS Excel
  • Good understanding of the VAT and reverse charges.
  • Experience of RTPro and Acumatica will be useful but is not essential as full training for the role will be provided.
  • Experience in dealing with multiple systems and currencies.
    

    Soft Skills

  • Multi-tasking and time-management skills, with the ability to prioritize tasks. (this is a key requirement)
  • Confident and ability to communicate clearly and effectively.
  • Excellent analytical and problem-solving skills.
  • Highly organized and detail oriented.
  • Good understanding of the VAT and reverse charges.

  Hours 9am-6pm /Monday -Friday - fully office based