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Senior Facilities Executive - Legal Experience Essential

Senior Facilities Executive - Legal Experience Essential

Posted 20 February by Morgan Spencer
Easy Apply Ended
£60,000 - £65,000 per annum
City of London , London
Permanent, full-time
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Posted by Morgan Spencer
Senior Facilities Executive - Legal Experience Essential 
£60,000 - £65,000 + excellent bonus and benefits
Central London

THE SUCCESSFUL CANDIDATE MUST HAVE PROVEN EXPERIENCE IN A SENIOR FACILITIES ROLE WITHIN A MULTI-OCCUPANCY BUILDING, WITHIN THE LEGAL SECTOR.

My client, a well-established Law firm with international clients and a fantastic benefits package, are looking for an experienced and highly motivated Facilities professional with experience within the Legal sector.

This is a fantastic opportunity for a driven and proactive candidate to take a step up and gain experience as a Manager. 

You will oversee all office services including facilities projects, contractors, compliance and health and safety. You will have line management responsibilities for a Facilities Assistant, Records Assistant and General Office team.

The Role:
  • Ensuring all contractors and suppliers provide a cost effective and high-quality service, in accordance with their contractual terms and undertaking tender processes where appropriate.
  • Ensuring all pre-planned contractor works are undertaken in accordance with in-house and building management processes from arranging bookings through to tasks completion, with appropriate documentation supplied as required.
  • Acting as project manager, under the direction of the Head of Business Services, on all facilities projects. To include preparation of project plan and timeline, obtaining costings in accordance with budget, liaising with contractors throughout and ensuring timely, accurate delivery of the programme with comms issued to staff as appropriate
  • Ensuring all reactive works are undertaken in accordance with in-house and building management processes, with any business critical issues being reported to the Head of Business Services.
  • Ensuring all joiner and leaver tasks are completed, including attending partner onboarding and exit meetings and conducting new joiner inductions.
  • Ensuring the office environment is effective for agile working, to include operation of the desk booking system, locker provision and supporting the clear desk policy.
  • Compliance of the number of fire marshals, first aiders, DSE assessors and arranging training where required for these roles as well as manual handling given to new joiners.
  • Performing the role of fire marshal and acting as a fire co-ordinator during evacuations.
  • Performing the role of DSE assessor in relation to new joiners and when receiving referrals from HR. Ensuring all health and safety records are accurate and up to date
  • Providing feedback to the building management company on any security issues or concerns relating to the common areas or building reception.
  • Ensuring the access control system operates correctly, is always up to date, and that periodic audits are undertaken
Essential requirements:
  • IWFM Qualification
  • IOSH Qualification
  • Fire Marshall training completed within the last 3 years
  • First aid training completed within the last 3 years
  • DSE Assessor training within the last 2 years
  • A focus on client needs
  • A high standard of written and verbal communication
  • People Management/Supervision Experience
  • Experience in managing tenant demised areas within a multi-occupancy building
  • Records management experience including compliance with GDPR
  • Refurbishment project experience within an agile working environment

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EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective ce of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.

CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998

Morgan Spencer Limited, registered in England & Wales No: 4254114

Reference: 52161230

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