Interim HR Generalist

Reed HR are working alongside a Not for Profit Organisation based in West London who are recruiting for an experienced HR Generalist on a FTC for 6 months. 

This role is hybrid. However travelling into the office more regularly maybe required for important business needs. 

Job Summary

To assist the HR Manager in the day-to-day operations of the Human Resources function by providing broad HR and administration support.

Key Responsibilities

1. Recruitment

• Assist Managers in preparing job descriptions and person specifications for recruitment purposes. This would include advertising vacancies and monitoring interest LinkedIn, websites and job boards, making suggestions for remedial action when necessary.

• Respond to all potential candidate enquiries, support with shortlisting and schedule interviews and tests.

• Take part in interview panels when required and arrange candidate feedback upon request.

• Undertake reference and document checks and prepare employment contracts, based upon existing templates.

2. Induction

• Prepare induction packs (regularly review and update information where relevant) in collaboration with Heads of Department arrange departmental/organisational inductions.

• Deliver inductions when required

• Participate in international onboarding activities

3. Performance Management

• Ensure all staff receive regular reviews during their probationary period and annual feedback documentation is completed and filed.

• Assist and advise managers with performance related enquiries

4. Learning and Development

• Research and identify external training partners and book training courses and assist and coordinate internal training opportunities.

• Work towards developing internal individual development plans

• Monitor and collect all documentation related to internal or external training that occurs

5. Employee Relations

• Support the HR Manager in the preparation of payroll for each month including starters/leavers, contract variations, SSP, SMP etc.

• Undertake administration relating to the workplace pension scheme, cycle to work, eyecare vouchers, flu jab and season ticket loans.

• Assist and administer requests for flexible working, maternity/paternity/adoption leave, time off for dependents etc.

• Assist the HR Manager with employee relations issues such as absence management, grievance, disciplinary and dismissal, in accordance with company policy and employment legislation.

• Support with notetaking where required

6. Administration

• Maintain accurate and up to date personnel files both in hard copy and electronically, ensuring compliance with Data Protection legislation. Prepare HR correspondence, such as changes to Terms and Conditions of employment, end of probation, termination etc.

• Collect and report upon data relating to a number of topics, such as recruitment, diversity, staff absence and turnover.

• Administer the exit process for leavers including exit interviews, and return of company property.

• Assist in reviewing and updating HR policies and procedures, ensuring these are effective for the business and reflect current legislation and best practice.

• Ensure all assigned onboarding and offboarding tasks within the HR system are up to date and prepare folders with HR Correspondence templates.

• Assist the HR Manager with internal, international projects and initiatives.