Finance & HR Operations Coordinator

Finance & HR Operations Co-ordinator : Charity £32,000

12 months fixed term contract with 30 days holiday plus bank holidays.

Our client is a registered London based charity which promotes connecting people with nature through community projects, as well as access to parks and green spaces. The main focus of this position are supporting the Finance and People & HR functions of the charity. The position offers hybrid working with up to 2 days per week in the London office.

Responsibilities:

• Dealing with incoming queries for Finance & HR, both internally and externally ensuring they are dealt with efficiently
• Co-ordinating day-to-day financial operations, including processing of invoices, purchase orders, expense claims, reconciliations, etc.
• Supporting CEO, Director of Operations and Director of Finance on budgeting, forecasting, reconciliations, and year end process as required
• Working with external Finance provider to support processes
• Attending regular meetings and providing feedback on issues & processes
• Providing support to colleagues on financial systems (ApprovalMax, Xero, Soldo) including developing and running training sessions as required
• Ensuring online and paper filing of finance documentation is accurate, organised, and kept up to date
• Acting as first point of contact for HR enquiries, e.g. policy, annual leave, absences
• Supporting meetings, liaising with staff
• Supporting line managers on annual appraisal and probationary review process
• Supporting on recruitment, including developing job descriptions and person specifications , posting job adverts, liaising with candidates and managing enquiries, scheduling and supporting interviews
• Working closely with the Executive Assistant for onboarding and induction of new starters, including arranging for IT equipment to be shipped
• Identifying ways to improve and streamline People & Culture processes
• Preparing contracts for freelancers, using standard templates
• Supporting on People-related working groups, e.g. EDIB and Wellbeing
• Other ad hoc administrative support for projects and operations

Skills/experience required:

• An understanding of finance processes, including bookkeeping, year-end, invoicing & purchase order administration;
• Experience of accountancy processes for charities is preferable
• Experience with accountancy software and systems (e.g. Xero, ApprovalMax, Soldo) is preferred.
• Previous experience developing, interpreting, and managing budgets, forecasts, I&E statements, cashflows, etc.
• A Knowledge of HR processes and policies, including supporting staff as point of contact for enquiries
• Ability to manage sensitive information and maintain high levels of confidentiality & discretion
• Experience of project management and business administration.
• An interest in and/or experience of developing Wellbeing and EDIB policies and processes, to develop internal working culture.

This is an exciting opportunity to work in an inspirational organisation

Due to the large number of applications that we receive, only shortlisted applicants will be contacted.

Val Wade Recruitment are actively looking for applicants from underrepresented communities, and pride ourselves as an equal opportunities’ employer and agency.