Transport Coordination Team Leader

Transport Coordination Team Leader

CantelloTayler Recruitment are currently recruiting for a Transport Coordination Team Leader to join our client based in Egham.

The Transport Coordination Team Leader will be responsible for co-ordinating all relevant fleet administration for vehicles and trailers including scheduled and unscheduled maintenance, MOT testing, ancillary equipment maintenance, periodic tank testing, taxation, ADR and SLP’s utilising the Key2 Fleet Management system.

The successful Transport Coordination Team Leader will be responsible for:

• Ensuring Operator’s licence obligations are always met through efficient co-ordinating, planning and monitoring of all vehicle legal compliance events
• Recording all unscheduled maintenance, planning of annual events, including ADR test, ancillary equipment maintenance, tank testing, vehicle taxation, SLP, Hose, Fire extinguisher testing utilising the Key2 Fleet Management system.
• Maintaining Key 2 system with current compliance documents, ensuring accurate recording of vehicle movements between contract and locations.
• Managing fleet accounts through periodic review meetings.
• Daily administration of the fleet, including vehicle check-in/out and basic inspections.
• Scheduling repairs or preventative maintenance to ensure fleet availability.
• Managing vehicle documentation, ensuring compliance with government rules and regulations.
• Handling insurance matters, renewals, and any necessary paperwork.
• Monitoring and updating fleet records, including mileage, maintenance schedules, and driver assignments.
• Liaising with external service providers for maintenance and repairs.
• Assisting in the procurement and disposal of fleet vehicles.
• Supporting fleet safety programs, including driver training and compliance with safety standards.
• Provide assistance to the on-site trainer to ensure that updated company policies, procedures and work instructions are effectively implemented across the business.

The Transport Coordination Team Leader will have:

• Transport Manager Certificate of Professional Competence (CPC)
• Clean driving license required.
• Previous experience in fleet administration or a similar role.
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and experience with fleet management systems preferred.
• Strong organizational skills and the ability to manage a high volume of tasks efficiently.
• Excellent communication skills, both written and verbal.
• A proactive approach to problem-solving and the ability to work independently.
• Familiarity with DMV policies and procedures is advantageous.

If this Transport Coordination Team Leader role is of interest to you, please click apply or contact Charlotte Harding in our Egham office.