Tenders Administrator

Job Title: Tenders Administrator

Location: Winnersh

Pay Rate: £32,000

Duration: 6 Months

Summary - Main Purpose of the Position:

As a Tender Specialist in our dynamic Business Operations team, you will play a crucial role in managing the tender bid process from start to finish. This position requires expertise in tender management, ensuring compliance with processes, and fostering strong stakeholder relationships to achieve successful bid submissions.

Main Responsibilities and Duties:

• Develop and implement process efficiencies to streamline tender qualification and data management for renewals.
• Effectively communicate tender due dates, project timelines, submission requirements, and modes of submission to stakeholders.
• Drive and oversee the tender bid process, summarizing scope and winning criteria.
• Coordinate activities across multiple Business Units and functions to gather required inputs for tenders.
• Source, track, and communicate new business opportunities relevant to tender activities.
• Prepare, manage, and submit tender responses, ensuring adherence to strict deadlines and coordinating stakeholder inputs.
• Analyze and present various reporting data using Excel and other reporting tools.
• Assign tasks, set deadlines, and ensure timely completion of all actions related to tender submissions.
• Compile necessary documents from external service providers and distribute them efficiently.
• Manage and communicate with stakeholders to ensure adherence to tender timelines.
• Consolidate responses to tender questions and compile high-quality response documents meeting criteria for successful bids.
• Populate and manage a knowledge database with frequently asked questions and past winning responses.
• Ensure standardized and professional tender submissions in accordance with formatting and submission instructions.
• Conduct After Action Reviews and coordinate follow-up actions to continuously improve tender processes.
• Manage reporting related to the tender pipeline and outcomes.
• Ensure successful completion of tenders, including coordination of third-party bids as needed.

Knowledge, Skills, and Abilities (KSA) Requirements:

Education:

• Minimum of 4 GCSEs (or equivalent) including Maths and English.
• Demonstrated business acumen.

Competencies:

Essential

• Experience in tender, pricing, or contract preparation and coordination.
• Strong communication and interpersonal skills, able to engage with stakeholders at all levels.
• Proficient in financial data analysis and Excel usage.
• Effective time management and ability to prioritize workload.
• Proactive, results-oriented, with problem-solving skills and attention to detail.
• Proficient in Microsoft Office applications, particularly Excel.

Desirable

• Knowledge of purchasing systems and Salesforce platforms.
• Understanding of commercial contract terms and conditions.
• Familiarity with NHS purchasing and healthcare procurement processes.
• Understanding of relevant product portfolios.
• Demonstrated project management skills.
• Experience working in a laboratory or healthcare environment.

Person Specification:

• Flexible and adaptable working approach.
• Driven to achieve and committed to personal development.
• Upholds confidentiality and exercises discretion.
• Strong written, verbal communication, and organizational skills.
• Demonstrates effective prioritization and proactive support for colleagues.
• Good understanding of the external market and industry trends.
• Team player with strong interpersonal skills.
• Comfortable engaging with customers and supporting sales initiatives.
• Capable of working under pressure and managing competing priorities effectively.

Randstad Business Support is acting as an Employment Business in relation to this vacancy.