Temporary Receptionist

Job Title: Temporary Receptionist

Location: Shoreham-by-Sea

Salary: £12-£13 per hour, depending upon experience

Full Time: Monday-Friday, 08.30-5.30

Temporary role: Cover required from May - July

Our client based in Shoreham-by-Sea is looking to hire a Receptionist on a temporary basis to provide cover.

The successful candidate will act as the first point of contact for our client, welcoming guests and greeting people who visit the business in a positive manner, as well as coordinating the front desk activities.

Responsibilities

• Greet and welcome guests on arrival
• Notify individuals of their guest(s) arrival and direct visitors to the appropriate floor/meeting room
• Answer, screen, and forward incoming phone calls
• Ensure Reception is tidy and presentable, with all necessary stationery, deliveries etc moved to Post Room
• Accept and re-direct all deliveries into the building
• Sort and distribute all mail to and from the office
• Outgoing post duties to include franking post, arranging courier deliveries, and managing the account with FedEx
• Provide administrative support to the Facilities Assistant
• Provide ad hoc administrative support to various departments (incl. scanning, copying and data input, events)
• Assist with keeping the meeting rooms tidy and fridge/supplies stocked
• Manage and co-ordinate meeting room calendars
• Order and maintain company stationery supplies
• Keep updated records of office expenses and costs
• Responsible for managing our fleet of company vehicles
• Ad hoc errands requested by the Directors, EA, HR, and Marketing

Requirements

• Ability to work on own initiative
• Ability to be resourceful and proactive when issues arise
• Effective communication skills
• Good organisational skills
• Multitasking and time management skill, with the ability prioritise workload
• Customer focused
• Efficient in Microsoft Office applications
• Hands on experience with office equipment (franking machine/FedEx) highly advantageous
• Flexibility
• Basic facilities and fleet management experience

For more information please contact Chloe McCausland at Clearline Recruitment