Temporary Project Support Officer

Wow Factor: An exciting opportunity has arisen for a Temporary Project Support Officer to join a company based in Westminster. Our client is looking for someone to provide high quality ongoing project support to the wider team as well as take minutes for complex meetings.

Role: Temporary Project Support Officer

HOURS: 9am - 5.30pm

SALARY: £15 per hour

LOCATION: Westminster

CULTURE: Professional, busy and friendly.

What you will be doing…

• Collating and preparing newsletters and key messages relating to the workstreams.
• Maintaining website pages, ensuring content remains up to date and liaising with Communications colleagues as appropriate
• Co-ordinating input from NST colleagues into communications relating to workstreams
• Monitoring inbox, triaging and responding sensitively as appropriate, with support from colleagues as appropriate
• Arranging and supporting survivor engagement workshops and consultations.
• Contributing to the development of documentation by liaising with relevant stakeholders.

Contact management and data

• Day-to-day management of documents and data, including maintaining high levels of confidentiality and version control.
• Using IT systems to input and manage contact information and distribution lists related to engagement activity
• Develop the use of IT systems to support engagement activity
• Supporting research tasks including setting up online surveys, collating and summarising data;
• Assisting with initial analysis of data from a range of sources (both qualitative and quantitative data).
• Presenting data in a range of formats to allow easy accessibility and understanding.

Support and administration

• Maintaining project management structures/documentation, frameworks and tools, and supporting colleagues to use these consistently and effectively.
• Support team members to follow up on actions/requests/made and communications.
• Organising meetings and workshops - booking meetings, meetings rooms, producing/circulating agendas, minute or note taking as required.
• Organisation and coordination of events, including virtual events, as necessary, giving careful consideration to the needs of those who may be attending
• Supporting NST colleagues with honorarium arrangements
• Working with colleagues within the Business Support Team of the NST to ensure efficient and effective business support for the NST
• Carrying out any other duties as required

Essentials

• Highly IT literate and proficient with common applications such as Microsoft Word, Excel, Outlook and PowerPoint as well as web-based applications
• Excellent verbal and written communication skills including ability to write detailed and accurate minutes of meetings, format and proof-read documents
• High level of initiative and ability to work independently and prioritise workload.
• Excellent organisational skills
• Ability to build and maintain relationships with external individuals and organisations.
• Ability to work in a team within a pressured environment, working to tight deadlines.

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