Team Administrator

Team Administrator

Location: Oxford

Salary: £26,000 - £27,000 per annum (Depending on skills and experience)(Plus a salary uplift in September)

The Role

The school is seeking to appoint a full-time Team Administrator to provide a full administration support service to the School Surveyor and team members.

The main duties of the post will include, but not be restricted to, the following:

• To maintain and update various systems and records including appointment diaries, grounds equipment registers, departmental records of statutory checks and inspections, training activities and qualifications requirements of the Team, daily attendance, Team leave calendar and rota, staff key register and door access control system
• To assist new and departing staff by issuing/collecting ID badges, keys, maintaining records
• To oversee maintenance and needs of the School’s vehicle fleet; keep records of fuels used, drivers’ licences and any other background information; arrange alternative transport arrangements when necessary
• To maintain Helpdesk reporting procedures and MRBS/Red Diary and Helpdesk requests
• To liaise with other Support Departments as needed as well as communicating daily with the Cleaning Contractor’s Site Manager
• To provide operational administrative support during School Events
• To provide a professional and timely support by answering email and phone queries
• To assist with Health & Safety tasks such as maintaining and updating Departmental Risk Assessments, preparing risk assessments as necessary, creating and maintaining a register for the Contractors’ Health and Safety Assessment Scheme (CHAS), assisting in organisation of School-wide health & safety training, arranging termly Health & Safety meetings
• To raise departmental purchase orders, process invoices and monitor budget expenditures.
• Comprehensive training and mentoring will be provided to help to succeed in the role

Skills & Experience

• Demonstratable experience in an administrative role, preferable in an education Sector
• Proficient ability in all Microsoft packages - Word, Excel, Outlook, PowerPoint
• Excellent time management skills and ability to manage multiple diaries
• Excellent organisational skills, including filing digital and hard copy records
• Good communication skills, including telephone and email
• An ability to act with tact and diplomacy under pressure, with a willingness and ability to develop working relationships with individuals from a variety of situations and backgrounds
• Willingness and aptitude to learn and set up Helpdesk and Room Booking systems
• Willingness to undertake Health & Safety and other relevant training

Benefits

• Free lunch during term time and school holidays for all year-round staff
• Free private health insurance
• Free mortgage advice
• Complimentary use of school sports facilities
• Free entry into Oxford Botanical Gardens

To Apply

If you feel you are a suitable candidate and would like to work for this reputable School, please click apply to be redirected to their website to complete your application.