Secondary - School Administrator

Sixth Form Administrator

Salary £27,366 - Grade 6 

Epsom, Surrey (Parking available)

Sector: Education 

37.5 hours per week, 40 weeks per year.  Monday - Friday 8-4pm 

The role of Sixth Form Administrator is to provide a confidential and comprehensive secretarial, effective administrative and pastoral support service to the Sixth Form. Working closely with all members of the Sixth Form and Senior Leadership.

Key Responsibilities: 

• General logistical assistance for the Sixth Form, including filing, word processing, photocopying, mail merge, Parentmail, Excel, SIMS, PARS, Social Media, and the website. This will include coordinating the delivery of the weekly Sixth Form Newsletter to teachers, faculty, and parents.
• Guarantee that all written correspondence and phone messages are listened to within 48 hours.
• Record absences on PARS and inform tutors and the Sixth Form Leadership Team of absences and the actions that are needed, as per the attendance protocol.
• Record and send out a truancy call for missing students- notify the Sixth Form Leadership Team of absences and the actions that are needed, as per the attendance protocol.
• Monitor the attendance of students during the school and Extended Day – notify staff of actions if there is a truancy.
• Manage the Head of Sixth Form's schedule, including interviews, meetings, and schedules, to keep them up to date.
• Plan Parents’ Evening and Sixth Form Open Events.
• Serve as a point of touch for students and parents who wish to speak with the Head of Sixth Form or Deputy Heads of Sixth Form about issues, in order to maintain the appropriate level of customer support.
• Serve as a point of contact during the absence of the Head of Sixth Form, ensuring that messages are relayed correctly and promptly.
• Handle the Sixth Form school absence number and absence email address, as well as track student attendance.
• Track student lesson attendance by delivering half termly attendance analysis – coordinate with the Deputy Head of Sixth Form to send attendance letters out.
• Handle the application process in coordination with the Head of Sixth Form. Tracking student submissions and speaking with students and parents about applications and deals are all part of the job. Contact all applicants to notify their application has been received.

Person Specification

Previous experience of working within Education or experienced within a Personal Assistant role. 

Strong written communication skills, including an understanding of correct grammar, punctuation, and spelling, as well as the ability to proofread and make acceptable edits.

Excellent use of Microsoft Excel - advanced level to compile and display important student data such as attendance, ATL, and achievement.

Systems used within this role: SIMS, PARS, CPOMS

Other information: 

Days to include: GCSE and Sixth Form results days in August and three additional days of Sixth form enrolment in the summer

Additional requirements: Sixth form information and open evenings, for which time off in lieu will be granted.