School Administraton Assistant

This part-time role is to provide reprographic services to the school, support for students at the student services office and cover for reception if necessary.

Hours of work are 8am, to 12pm (20 hours per week, term time only). The successful applicant will also contribute to the efficient operation of the school’s administration team and will be educated to GCSE, with at least a Grade 4 or equivalent, in English and Maths. 

Main duties will include, but not be limited to the following: 

• Ensure the effective operation of the Student Services office.  To give information and assistance, observing procedures as defined by the Administration Manager.
• Ensure that reprographic requests are delivered in an efficient and timely manner. Monitor levels of paper, cartridges so that the service is always available.
• Provide assistance for staff and students via Student Services. These duties will include but will not be limited to:
• Responsible for taking money for items of school uniform and the accurate recording of student and financial information and cash handling.
• Record confiscated equipment, process and return as appropriate.
• Operate the switchboard and effectively transfer calls, operate voicemail, or where appropriate pass messages on either in person, by email or written.
• Ensure that all general emails which are received by the school are appropriately distributed in an effective and timely manner
• Contribute to the efficient operation of the school’s administration by undertaking clerical duties as directed by the Administration Supervisor.
• Ensure up to date information is ready at hand to enable enquiries to be dealt with promptly (e.g. maintaining daily records on the location of staff/students).
• Provide cover for other members of the team in their absence.
• Provide First Aid to students, staff and visitors as required.

In addition, applicants must: 

• Have experience of working in a busy administration office 
• Possess a good understanding of administrative procedures and have experience of implementing them
• Have excellent proficiency in IT, particularly Microsoft Excel and Word
• Be highly organised, with the ability to multi-task and communicate effectively 

If interested in the post, please apply now and you will be contacted by Sophie Binns, your local consultant at Reed.