Scheduler

Reed in Colchester are delighted to be supporting our local client seeking a highly organised and proactive Facilities Scheduler to join their team. The successful candidate will be pivotal in maintaining the smooth operation of our portfolio of office buildings.

This role requires a detail-oriented individual who can efficiently manage and schedule planned maintenance visits with contractors, as well as organise rapid response to reactive maintenance issues.

Main duties included;

• Scheduling and coordinating planned maintenance visits with contractors, ensuring minimal disruption to office operations
• Promptly organising contractors for reactive maintenance issues, maintaining a high standard of building functionality and safety
• Obtaining and comparing a minimum of three quotes from different contractors for any planned works, to ensure cost-effective and quality services
• Maintaining accurate records of maintenance schedules, contractor details, and work carried out
• Communicating effectively with internal teams and external contractors to coordinate maintenance activities
• Proactively identifying potential maintenance issues and planning appropriate responses.

Ideal Skills and Qualifications include;

• Proven experience in a similar role, preferably within a facilities management or office administration environment
• Exceptional organisational and time management skills, with an ability to prioritise tasks efficiently
• Strong communication skills, both written and verbal, to effectively liaise with various stakeholders
• Proficiency in office software, including spreadsheet and database management
• Ability to work under pressure and manage multiple tasks simultaneously
• A proactive approach to problem-solving and a keen eye for detail.

If you have experience in a previous role and would like to be considered for the vacancy, please click APPLY