Reward and Recognition Administrator

Posted 17 April by Pertemps Scotland
Easy Apply
£22,681 per annum
Dundee , Angus
Temporary, full-time
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Posted by Pertemps Scotland
Job Title: Reward and Recognition Administrator
Contract Type: Permanent (Fixed-Term)
Grade: Grade 4 £22,681
Location: Dundee, DD1
Working Hours: 8.45am - 5pm (36.25 hours per week)
Working Arrangement: Hybrid working, minimum 2 days on campus

Job Description:
  • Provide comprehensive administrative support to the Head of Reward & Recognition and the Reward & Recognition Manager throughout the annual cycles.
  • Collate and verify data in advance of committees, ensuring accuracy and compliance with relevant standards.
  • Assist in managing the Academic Probation process, including creating and updating probation spreadsheets and disseminating outcomes to staff.
  • Support the Merit Awards process by preparing communications, managing nominations, and coordinating committees.
  • Prepare staff lists for the annual Academic Appraisal process and ensure accurate recording in the HRP system.
  • Maintain up-to-date records of Objective Setting & Review (OSaR) in the HRP system and produce reports on completion rates.
  • Attend meetings related to global mobility, record discussions, and issue actions as required.
  • Provide administrative support for the HERA job evaluation process, including collating submissions and arranging panel meetings.
  • Monitor the Reward & Recognition annual calendar of activities and assist with the preparations for recognition events.
  • Ensure information relating to reward and recognition processes is up to date on webpages and SharePoint.
  • Assist in managing and monitoring market supplements across the University.
  • Handle sensitive data relating to staff, finances, and equality information with discretion and confidentiality.
  • Maintain reward data in spreadsheets and on the HRP system, ensuring accuracy and compliance.
  • Provide administrative support to Reward & Recognition projects and monitor the generic inbox, responding to queries appropriately.
  • Develop a detailed understanding of established University Reward & Recognition policies and procedures and provide information and advice as required.

Skills, Knowledge and Experience:
  • Previous experience in an administrative role supporting service delivery.
  • Experience of working in an HE environment would be an advantage.
  • Excellent organisational skills, with the ability to work on multiple projects and effectively prioritise time and work.
  • Previous experience of data entry.
  • Proficient at using IT systems, with a good working knowledge of Microsoft packages - Word, Excel, Outlook, SharePoint, PowerPoint, Teams.
  • Excellent communication and interpersonal skills, with the ability to interact positively with people at all levels.
  • Ability to manage own time and workload, meet deadlines, and prioritise work with minimum supervision.
  • Capable of working to a high level of accuracy and reliability producing accurate work.
  • Discrete, confidential, and able to handle sensitive information appropriately.
  • Willingness to undertake training to improve skill base or adapt to changing circumstances.
  • Commitment to continuous service development and ongoing personal and role development.

Reference: 52493820

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