Resource & Recruitment Assistant

Recruitment & Resource Assistant - City of London

Recruitment & Resource Assistant

Location: City of London

Industry: Financial

Contract Type: Permanent

Salary: Up to £36,000 per annum

Working Pattern: Full Time

Our client, an award-winning professional trustee company, is seeking a Recruitment & Resource Assistant to join their dynamic team in the City of London.

About the Company:

Our client provides professional pensions trusteeship, scheme secretarial, and associated governance services for occupational pension schemes. With a strong commitment to collaborative and pragmatic solutions, they support trustees and sponsors in managing their schemes within a challenging regulatory environment. Their 160+ team consists of professionals from diverse backgrounds, creating a governance powerhouse that combines legal, consultancy, investment, project management, administrative, and business skills.

Job Summary:

As the Recruitment & Resource Assistant, you will work closely with the Resource Manager to ensure that schemes and projects are adequately resourced with skilled professionals. This involves tracking, monitoring, and updating the resource data, as well as coordinating recruitment activities to meet talent-specific role requirements.

Responsibilities:

Recruitment:

· Organise and arrange recruitment interviews, ensuring interviewers have all relevant information and interviewees are well-informed.

· Maintain accurate candidate records in the applicant tracking system (ATS) with a focus on data integrity and compliance.

· Assist with recruitment-related reporting and metrics tracking, providing regular updates to the HR team and management.

· Manage the recruitment mailbox and ensure timely communication with applicants.

· Update the company's career site with current job openings and accurate job descriptions.

Workforce Pension Scheme Resource:

· Support the Resource Manager with the development of client-facing portfolios.

· Maintain and update the Resource-Use schedule, matching professional staff to Scheme teams.

· Prepare Board Delegations and ensure timely updates for Schemes and Scheme Teams.

· Monitor chargeable and non-chargeable hours, flagging any resource under or over-utilisation.

· Provide regular performance and productivity data to support the development of products and services.

· Participate in the selection of resource allocation, focusing on high-performing profiles.

· Collaborate with the Resourcing Manager in implementing new Resourcing software.

Requirements:

· Previous experience in an Admin or HR role, preferably within a professional services firm.

· Strong project management and organisational skills.

· Familiarity with applicant tracking systems (ATS) and project management software.

· Excellent written and verbal communication skills.

· Ability to multitask and meet deadlines in a fast-paced environment.

· Strong attention to detail and ability to produce accurate written work.

· Proficiency in Microsoft Excel, PowerPoint, and Word, including advanced functions.

If you are a confident and adaptable individual with a passion for recruitment, this is the perfect opportunity for you to take the next step in your career. Join our client's dynamic and collaborative team, and contribute to their mission of delivering exceptional pension scheme governance.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.