Receptionist Administration Assistant

Receptionist / Administration Assistant

Job Type; Full Time, Permanent

Location: Dorking

Salary: Scale 3/4 (Greater London Pay Spines) £23,144-£24,948 per annum inclusive of London Weighting Allowance, FTE (£27,028-£29,135 per annum)

Hours: Full time, 36 hours, Term Time Only

The Role

The Academy located in Dorking is a special school for up to 120 boys aged 9 to 16 who have social, emotional and mental health needs. Some students also have moderate learning and attachment difficulties.

The school delivers a highly personalised approach to education with small class sizes and lessons that are carefully planned to take into account the needs, interests and abilities of all students so that their learning is more purposeful and engaging.

The team at the Academy are driven to secure the best possible outcomes for their students by nurturing them to become well-rounded, confident adults with high aspirations for their future.

They are seeking a receptionist to join their team and contribute to their fast improving school. You will carry out reception duties working alongside the administration team to assist in all aspects of the smooth and efficient running of the School Office, including administrative support for all teaching and support staff.

Key Responsibilities

• First point of contact on the reception desk for the general public, parents and visitors to the school, presenting a calm and professional demeanour that sets the tone for a first impression.
• Ensuring that the schools safeguarding procedures are adhered to when signing in visitors to the school. (Check ID and DBS certificate for supply staff and other agencies for adults working with our students) comparing details with the information supplied by the placing organisation.
• Maintain a stock of brochures with appropriate leaflets for parents and other visitors.
• Operation of the electronic access gate entry system and associated CCTV cameras ensuring site security at all times.
• Making and receiving telephone calls, sending and receiving emails and texts as required (using the school communication system).
• Redirecting all messages as appropriate ensuring that all information received bas been communicated and dealt with promptly.
• Receipt of deliveries and liaison with site staff for distribution.
• Ensuring that the reception is covered at all times with other members of the admin team as necessary.
• Ensure that the reception area is left secure and tidy at the end of the day.
• At the direction of the Office Manager, undertake office, clerical and administration tasks. These may include ordering and maintaining school resources, answering phones, photocopying, typing letters and other documents, filing and distribution information.
• Supporting the Office Manager in a range of administrative duties including the preparation of necessary documents and school reports which will include dealing with highly confidential and sensitive material.
• Liaising with transport providers to ensure appropriate arrangements are in place for all students.
• Manage post (in/out). Distribute incoming post to appropriate staff. Weigh and apply appropriate stamps to outgoing postage.
• Maintaining training records for all school staff with support from SLT. Managing the training record email address, filing certificates and following up with staff if not completed in an appropriate time frame.
• Managing and organising the info@ email address, by forwarding to the appropriate person or responding if required.
• Represent the school positively and professionally in all contact with the wider community.
• A shared responsibility with all staff to ensure the health and safety of all members of the school.
• Establish good relationships with students, acting as a role model and being aware of, and responding appropriately to individual needs.
• Treat all colleagues in a courteous and helpful manner, challenging discriminating behaviour.
• Set a good example in terms of dress, punctuality and attendance.
• Be aware of and comply with policies and procedures relating to child protection, health and safety, security, confidentiality and data protection - report all concerns to the appropriate person.
• Attend team and staff meetings and training where required.
• Any other duties that the Office Manager or Principal may reasonably direct from time to time which are considered to be commensurate with the grade of the job.
• All staff in school will be expected to accept reasonable flexibility in working arrangements and the allocation of duties to reflect changing roles and responsibilities.
• This job description may be amended at any time following discussion between the Principal, Appraisal line manager and the member of staff, and will be reviewed regularly.

To Apply

If you feel you are a suitable candidate and would like to work for this reputable Academy, please click apply to be redirected to their website where you can complete your application.