Purchasing Administrator

Purchasing Administrator Duties

Expedite group orders with suppliers, managing late deliveries and proactively progress estimated delivery dates for pending orders.

Obtain missing paperwork such as delivery notes or proof of deliveries when necessary.

Update the Sage 200 system following any amendments to delivery dates.

Review order acknowledgements to ensure compliance with technical specifications, challenging suppliers if there are any discrepancies in price, delivery date, specification, or quantity.

Communicate delays or issues from suppliers to the purchasing team and inform other departments of anticipated delivery dates.

Liaise with the wider business regarding deliveries that impact build or dispatch schedules.

Issue Supplier Assessment Questionnaires for new suppliers and maintain the Supplier Assessment matrix.

Validate payment details following company guidelines.

Raise orders for third-party processing using pre-agreed price sheets.

Maintain and update outstanding purchase order items for daily production meetings.

Request lead time information from key suppliers and issue reports to the business.

Raise intracompany orders based on production demand.

Reconcile delivery notes, invoices, and credit notes with purchase orders, ensuring accurate entry into the purchase system (Sage).

Input, update, and maintain supplier details in the computer system.

Support the purchasing team with general administrative tasks.

Perform any other ad hoc duties as required.

Skills Required

Thorough attention to detail and excellent accuracy in all work.

Self-motivation, ability to work under pressure, and meet deadlines.

Outgoing and confident demeanor.

Flexibility and openness to change.

Ability to work independently as well as part of a team.

Proficiency in MS Excel and Sage, with computer literacy as a minimum.