Property Manager

A quality Lettings Agent in Cirencester are looking to recruit an experienced Property Manager.

Duties:

1. Assist with the management of the property portfolio of managed properties in order to maximize office income including the retention of properties and clients. Portfolio is currently around 150 properties.
2. Deal with the management of all property maintenance issues.
3. Liaise with landlords and negotiate with contractors for works to be carried out on properties.
4. Ensure all contractors have current Liability cover and carry out periodic performance reviews to ensure contractors are fit for purpose, competitive and that their work is of an acceptable high standard.
5. Arrange gas safety certificates and all other legal documentation to ensure that all managed properties comply with current legislation.
6. Manage the property diary system to ensure that all reminders, gas safety inspections, regular property inspections and tenancy renewals are completed on time.
7. Liaise with front office staff to ensure a smooth check in/out process.
8. Arrange and carry out property inspections including reporting findings to the landlord and arranging remedial works and/or follow up visits if required.
9. Manage all tenancy renewals and secure renewal fees from landlords and tenants.
10. Notify utility companies of new tenancy details or change of occupants including all meter readings.
11. Produce periodic reports as required.
12. Liaise with tenants and landlords to deal with maintenance issues.
13. Liaise with contractors and tradesmen.
14. Assist with the management of front office dealing with face to face, telephone & e-mail enquiries.
15. General administration, including typing, filing, post and ordering stationary.

Main Objectives:

1. Effectively manage the property infrastructure.
2. Manage a program of effective inspections and checkouts
3. Deal with deposit repayments/disputes
4. Handle all communications from tenants, landlords and contractors.
5. Produce weekly management tracker.
6. Ensure H&S and regulatory compliance

Key Skill/other requirements

1. Computer literate and comfortable with industry type software
2. Current clean driving license
3. Knowledge of the local area
4. Ability to multi-task and prioritize objectives
5. Good communicator both written and oral

Hours of work 8.30-5.30pm monday - friday plus one saturday a month.

For more information please contact Alexis Mead