Project Administrator - Facilities / Construction

My client a large construction company are looking for a Project Administrator to coordinate project activities, including simple tasks and larger plans. You will manage schedules, arrange assignments, and communicate progress to all team members.

Project Administrator responsibilities include preparing action plans, analysing risks and opportunities and gathering necessary resources. For this role, you will work with a team of Project Managers, so good communication, workload management and collaboration skills are essential.

KEY RESPONSIBILITIES

• Manage the scheduling processes to enable maximum performance from the operational teams
• Ensure that scheduling supports exceptional contract delivery
• Ensure prompt resolution of queries
• Promote and develop best practice
• Be a point of contact for operatives, client, and customer
• Notify line manager of potential employee issues
• Provide performance reports when required
• Ensure requirement of H&S and company charter are followed
• Input financial data onto IT systems
• Manage all aspects of operational administration
• Support operational team to ensure works are managed in accordance with contract requirements
• Process & provide information to all parties involved to progress work
• Maintain correspondence, telephone and email protocol
• Manage contract paperwork & ongoing maintenance of file
• Create and update workflows
• Prepare and provide documentation to internal teams and key stakeholders
• Order resources, like equipment and software

SKILLS & KNOLEDGE REQUIRED

• Work experience as a Project Administrator, Project Coordinator, or similar role
• Hands-on experience with technical documentation and schedules
• Knowledge of project management software (e.g., Trello or Microsoft Project)
• Solid organization and time-management skills