Procurement & Compliance Administrator

The Procurement and Compliance Administrator position is crucial for supporting the Production teams in their procurement activities. This role is key to ensuring that the necessary and appropriate materials are sourced and delivered promptly for the team's use, all while aligning with the company’s industry leading commitment to sustainability.

Your responsibilities will include actively seeking, establishing, and maintaining relationships with both new and existing suppliers who share a commitment to sustainability and carbon footprint reduction. You will be tasked with maintaining competitive pricing by regularly updating supplier price comparison records, identifying opportunities for efficiencies and ensuring all suppliers comply with company standards and procedures.

This role entails a close collaboration with the Finance Director and the Technical Director, particularly in areas concerning carbon data research and management, data entry, and analysis, and the completion of the various CSR and Sustainability related questionnaires such as Eco Vadis and CDP, as well as other related tasks. Therefore, a strong understanding and passion for sustainability will be highly beneficial for this position.

CORE KNOWLEDGE BASE

• Fabrication and materials knowledge (training provided).
• Comprehensive supplier and outsourcing skills.
• Knowledge of, interest in, and passion for sustainability.
• Data Management.
• Familiarity with Monday.com (training provided), and Excel

PROCUREMENT

• Review and maintain contracts with all suppliers.
• Build and maintain relationships with all new and existing suppliers.
• Schedule supplier meetings bi-annually or annually.
• Formulating a director-approved agenda for meetings focusing on pricing, rebates, new products, health & safety, compliance and sustainability.
• Collate all information extracted from such meetings using the relevant documents.
• Work with Health and Safety and sustainability teams to review information obtained from supplier meetings.
• Work with the Finance Director and Technical Director on supporting the organisation’s GDPR processes and policies.
• Work with the finance team to ensure rebate agreements are up to date, credit notes are raised in a timely manner and flag when renewal of agreements is required.
• Actively research and source new suppliers and their products ensuring they are appropriately committed to sustainability and reducing their carbon footprint.
• Continuously compare and negotiate prices from suppliers.
• Maintain and update an outsource supplier list and also materials list
• Materials Data sheet management; ensure all data sheets are up to date and saved in one central location for all teams to access easily when required.
• Collaborate with the Fabrication Resource and Estimation Manager to procure specific materials in a timely manner.
• Update and maintain the supplier brochure.
• To negotiate, update and follow up any rebate agreements and chase any credit notes where necessary.
• To raise and match POs with delivery notes from all suppliers.
• Follow up on any incomplete, damaged or incorrect deliveries with supplier and ordering department to ensure that the procurement order is properly fulfilled.
• Working with the Logistics and Packing Manager to ensure all deliveries are recorded and placed in the appropriate locations or given to the relevant parties.

SUSTAINABILITY

• To be the data management lead for company’s quarterly carbon footprint consumption of suppliers’ report and prepare the annual CO2 consumption report for the Company.

ESSENTIAL INDIVIDUAL CHARACTERISTICS:

• Excellent time management.
• Excellent organisational skills.
• Excellent attention to detail.
• Individual diligence with a focus on team participation.
• Level-headed approach to demanding circumstances.
• Good leadership skills.
• Excellent written and oral communication skills.
• Flexibility and willingness to provide practical support where necessary.
• Proficiency in Excel, PowerPoint, Word, Outlook and a quick learner in general operational software.

THIS IS A FULL TIME AND OFFICE BASED ROLE. PLEASE ONLY APPLY IF YOU CAN WORK FULL TIME HOURS AND IN THE KINGSTON OFFICE.

Equality and Diversity:

Our client promotes a working environment in which diversity is recognised, valued, and encouraged. They acknowledge the multicultural and diverse nature of the UK workforce and society in general. They are committed to principles of fairness and mutual respect where everyone accepts the concept of individual responsibility. It is therefore your responsibility to make sure you always observe and adhere to this policy.

£30 - 35.000P.A.