Personal Assistant

We are recruiting for a Personal Assistant on behalf of a professional organisation located in Central London. The successful Personal Assistant will thrive working in a busy and demanding environment. This role is assisting 3 Senior Partners but also offering support to the wider team. You will be providing comprehensive secretarial and administrative support, and would suit a dynamic, self motivated individual who can plan their workload effectively providing a first class support service to the team.

You will ideally have previously worked for large corporate firms, where your duties will have included supporting fee-earners.

This is a 9 month full time hybrid working role to cover maternity leave. You will be working Monday to Friday and will be required in the office a minimum of 2 days per week, additional days may be needed if the workload dictates.

Key Responsibilities:

• Diary management and organisation of internal/external meetings
• Preparing monthly fee notes using internal billing system, along with creating fee letters and updating fee schedules where required
• Arranging internal team training, includes liaising with presenters to find suitable dates, booking rooms and updating the intranet with recordings/slides following the sessions
• General administration such as: holiday bookings, study leave schedules etc
• Booking travel and restaurants
• Assisting multiple executives and their team with all aspects of PA duties
• Production of written or visual material (such as letters, reports, tenders, presentations) using MS Word, PowerPoint, Excel
• Helping to organise departmental social events
• Liaising with other departments as required

Skills Required:

• Enthusiastic individual with experience in a similar role
• Comfortable working both independently and as part of a team
• Numerate - knowledge of very basic accountancy would be helpful but not essential
• Competent across Microsoft Office applications including strong knowledge of Excel, Word, PowerPoint, Outlook, and willing to be trained on in-house systems, house style, billing process, D365 and potentially InDesign as need arises
• Strong oral and written communication skills, with excellent grammar skills for proofreading and writing correspondence
• Detail orientated
• Highly organised and detail orientated personality

If you do not hear from a Consultant within 2 week of your application, then unfortunately, on this occasion, you have been unsuccessful.