Personal Assistant

Job Opportunity: Personal Assistant to Deputy Chief Medical Officers

Department: Corporate HQ
Band: 5
Start Date: ASAP
Duration: 6 months
Hours: 37.5 - Flexible, hybrid working

Our agency is currently representing a highly esteemed organisation seeking a Personal Assistant to support their Deputy Chief Medical Officers (DCMO). This role is situated in a complex, potentially contentious, and highly sensitive environment. The ideal candidate will be responsible for:

Communication:

• Prioritising appointments, managing correspondence, and liaising with senior staff from the NHS and other organisations.
• Engaging constructively with internal and external stakeholders on a range of business-sensitive issues.
• Nurturing key relationships and maintaining networks internally and externally.
• Presenting a professional, welcoming, and helpful image to staff, other organisations, and the public.
• Developing and maintaining close collaboration and cooperation within the wider team, working at all times to achieve set standards.
• Ensuring all communication is dealt with in a timely, efficient manner and deadlines are met, taking action, where appropriate, in the absence of the DCMO.

Administrative Duties:

• Typing correspondence, reports, and other documents to a high standard, with due respect for confidentiality and corporate style.
• Managing sensitive and complex information, dealing with confidential information.
• Providing diary management for the DCMO, including arranging meetings and booking appointments on request or based on precedent, giving apologies where appropriate and finding a suitable deputy.
• Preparing agendas from previous minutes, collating documents, and meeting deadlines.
• Taking minutes when required and providing other administrative support to a variety of meetings when required.
• Maintaining databases and other information storage systems, inputting and retrieving information.

Skills Required:

• Highly proficient with Microsoft Office, including Word, PowerPoint, and Excel.
• Confident and friendly telephone manner, able to take accurate telephone messages, collect relevant information, and deal with difficult callers, including members of the media.
• Ability to create presentations and facilitate meetings with prior preparation.
• Excellent proofreading skills for spelling, punctuation, format, and grammar.
• Ability to provide, receive, and analyse sensitive, complex, and contentious information and make judgements based on the information.

If you are a proactive individual who is committed to providing a high level of support and can handle a caller who is upset or aggressive, we would like to hear from you. Please note that ensuring confidentiality at all times is paramount in this role. Apply today for this exciting opportunity.