Personal Assistant

PERSONAL ASSISTANT

TUNBRIDGE WELLS

SALARY £25,000 - £28,000 depending on experience.

Role requirements

• Partner’s diary management; viewing and managing partner’s diary; arranging appointments, travel, bookings etc
• Liaising with clients/their families; third parties in respect of all client related matters; taking messages; checking email inbox and picking up all urgent matters for the partner’s attention
• Assisting the partner, where necessary, with admin tasks including passing partner’s instructions to third parties/paralegals
• Dealing with confidential management related communications when appropriate
• Preparing documents in Excel, PowerPoint, Word
• Dealing with incoming hard copy correspondence and ensuring all items have been scanned to the system or brought to the partner’s attention wherever necessary
• Client and matter opening and ensuring ID and TOB’s and all follow up actions are completed after client meetings
• Collating case lists, monthly WIP and billing information for supervision and WIP review meetings
• Ensuring partner completes monthly file reviews for Lexcel purposes
• Ensuring partner has updated all time recordings to the system on a weekly basis
• Managing the partner’s email inbox
• Dealing with partner instructions regarding all file and client compliance-related matters
• Booking external training for partners
• Submitting expenses for partner
• Updating CPD records for partner

25 days annual leave plus bank holidays

9am - 5pm however there is flexibility on this (some of the office work 08:30-4:30)